What goes on an AGM agenda?

Apologies, notice and quorum, last year's minutes and matters arising, the chair's report, the accounts, appointing an auditor or examiner, elections, any special resolutions, other notified business and the date of the next AGM.

What should AGM minutes record?

Who attended, apologies, quorum, each report received, each resolution with its result and vote count where taken, election results by position, and the times the meeting opened and closed.

Who approves AGM minutes?

Usually the next AGM, though some organizations have the board approve them sooner. Check your constitution.

Meeting kitNonprofitsMinutes

AGM minutes template

75 minutes 11 blockspro Runs with Pro

An annual general meeting in formal order, with votes on the accounts, the examiner, elections and resolutions, and minutes ready to fill in.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

75 min · 11 blocks, drawn to scale Fits exactly

Welcome, apologies, notice and quorum, 5 minutes
Approve the minutes of the last AGM, 4 minutes
Matters arising from last year's minutes, 5 minutes
Chair's annual report, 10 minutes
Treasurer's report on the annual accounts, 8 minutes
Receive and adopt the annual accounts, 4 minutes
Appoint the auditor or independent examiner, 4 minutes
Elect officers and board members, 12 minutes
Special resolutions, such as changes to the constitution, 10 minutes
Any other business notified in advance, 8 minutes
Date of the next AGM and close, 5 minutes

+0′Welcome, apologies, notice and quorumTip: The chair confirms notice was given as the constitution requires and that a quorum of members is present. Record apologies.5 minInfo
+5′Approve the minutes of the last AGMApprove last year's AGM minutes?4 minVote
+9′Matters arising from last year's minutes5 minDiscuss
+14′Chair's annual report10 minInfo
+24′Treasurer's report on the annual accounts8 minInfo
+32′Receive and adopt the annual accountsReceive and adopt the annual accounts?4 minVote
+36′Appoint the auditor or independent examinerAppoint the proposed examiner for next year?4 minVote
+40′Elect officers and board membersElect the nominated candidates?Tip: For a contested election, run one vote per position. Check that your constitution allows electronic voting; if not, use paper ballots and record the count.12 minVote
+52′Special resolutions, such as changes to the constitutionPass the special resolution as set out in the notice?Tip: Special resolutions usually need a higher majority, such as two-thirds or 75%. Read out the threshold and the wording from the notice before the vote.10 minVote
+62′Any other business notified in advance8 minDiscuss
+70′Date of the next AGM and close5 minWrap-up

In short

AGM minutes are the official record of an annual general meeting: who attended, the reports received, the accounts adopted, who was elected and which resolutions passed. This kit gives you a 75-minute agenda in formal order with a vote on each item and a minutes template with tables for elections and special resolutions.

Time: 75 minutes
Votes: Minutes, accounts, examiner, elections, resolutions
Includes: Agenda and minutes template
Plan: Pro

Updated October 4, 2026

What's in the kit

By the end of this meeting, members have received the year's report and accounts, voted on each resolution and elected the board, all on the record. The full agenda is drawn to scale above: every block has its own timer when you run it live.

The follow-up email

Subject

Draft minutes of the annual general meeting, ______

Draft minutes for the record. They'll be approved at next year's AGM.

MINUTES OF THE ANNUAL GENERAL MEETING OF ______

Date: ______  Time: ______  Place / video link: ______
Presiding: ______  Recorder: ______
Members present: ____ (list attached)  Apologies: ______
Notice given on: ______  Quorum: [ ] present (____ required)

1. Welcome and opening at ______.
2. Minutes of the AGM of ______: [ ] approved  [ ] approved as corrected.
3. Matters arising: ______
4. Chair's report: received. Key points: ______
5. Treasurer's report and annual accounts for the year ended ______
   Resolution to receive and adopt: moved ______ seconded ______  Result: ______
6. Appointment of auditor / independent examiner: ______  Result: ______
7. Elections
   Position | Candidate(s) | Votes | Elected
   ______ | ______ | ____ | ______
8. Special resolutions
   Resolution: ______
   Threshold required: ______  For ____ Against ____ Abstain ____  Result: ______
9. Any other business: ______
10. Next AGM: ______
11. Close at ______.

Signed as a true record: ______ (Chair)   Date: ______

How to run it

1Check your constitution for notice periods, quorum, who may vote, whether electronic voting is allowed and the majority special resolutions need.
2Turn on 'Ask for name' so the attendee list helps you confirm quorum and keep the list of members present.
3Read each resolution's exact wording from the notice before the vote. Agendiq's summary records each decision and vote result as it happens.
4Run contested elections one position at a time. Use paper ballots instead if your rules require them, and enter the count in the minutes.
5Send the draft from the follow-up. Next year's AGM approves it.

Questions people ask

What goes on an AGM agenda?: Apologies, notice and quorum, last year's minutes and matters arising, the chair's report, the accounts, appointing an auditor or examiner, elections, any special resolutions, other notified business and the date of the next AGM.
What should AGM minutes record?: Who attended, apologies, quorum, each report received, each resolution with its result and vote count where taken, election results by position, and the times the meeting opened and closed.
Who approves AGM minutes?: Usually the next AGM, though some organizations have the board approve them sooner. Check your constitution.

All meeting kits

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More meeting kits

Meeting kitNonprofitsMinutes

AGM minutes template

75 minutes 11 blockspro Runs with Pro

An annual general meeting in formal order, with votes on the accounts, the examiner, elections and resolutions, and minutes ready to fill in.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

75 min · 11 blocks, drawn to scale Fits exactly

Welcome, apologies, notice and quorum, 5 minutes
Approve the minutes of the last AGM, 4 minutes
Matters arising from last year's minutes, 5 minutes
Chair's annual report, 10 minutes
Treasurer's report on the annual accounts, 8 minutes
Receive and adopt the annual accounts, 4 minutes
Appoint the auditor or independent examiner, 4 minutes
Elect officers and board members, 12 minutes
Special resolutions, such as changes to the constitution, 10 minutes
Any other business notified in advance, 8 minutes
Date of the next AGM and close, 5 minutes

+0′Welcome, apologies, notice and quorumTip: The chair confirms notice was given as the constitution requires and that a quorum of members is present. Record apologies.5 minInfo
+5′Approve the minutes of the last AGMApprove last year's AGM minutes?4 minVote
+9′Matters arising from last year's minutes5 minDiscuss
+14′Chair's annual report10 minInfo
+24′Treasurer's report on the annual accounts8 minInfo
+32′Receive and adopt the annual accountsReceive and adopt the annual accounts?4 minVote
+36′Appoint the auditor or independent examinerAppoint the proposed examiner for next year?4 minVote
+40′Elect officers and board membersElect the nominated candidates?Tip: For a contested election, run one vote per position. Check that your constitution allows electronic voting; if not, use paper ballots and record the count.12 minVote
+52′Special resolutions, such as changes to the constitutionPass the special resolution as set out in the notice?Tip: Special resolutions usually need a higher majority, such as two-thirds or 75%. Read out the threshold and the wording from the notice before the vote.10 minVote
+62′Any other business notified in advance8 minDiscuss
+70′Date of the next AGM and close5 minWrap-up

In short

Time: 75 minutes
Votes: Minutes, accounts, examiner, elections, resolutions
Includes: Agenda and minutes template
Plan: Pro

Updated October 4, 2026

What's in the kit

The follow-up email

Subject

Draft minutes of the annual general meeting, ______

Draft minutes for the record. They'll be approved at next year's AGM.

MINUTES OF THE ANNUAL GENERAL MEETING OF ______

Date: ______  Time: ______  Place / video link: ______
Presiding: ______  Recorder: ______
Members present: ____ (list attached)  Apologies: ______
Notice given on: ______  Quorum: [ ] present (____ required)

1. Welcome and opening at ______.
2. Minutes of the AGM of ______: [ ] approved  [ ] approved as corrected.
3. Matters arising: ______
4. Chair's report: received. Key points: ______
5. Treasurer's report and annual accounts for the year ended ______
   Resolution to receive and adopt: moved ______ seconded ______  Result: ______
6. Appointment of auditor / independent examiner: ______  Result: ______
7. Elections
   Position | Candidate(s) | Votes | Elected
   ______ | ______ | ____ | ______
8. Special resolutions
   Resolution: ______
   Threshold required: ______  For ____ Against ____ Abstain ____  Result: ______
9. Any other business: ______
10. Next AGM: ______
11. Close at ______.

Signed as a true record: ______ (Chair)   Date: ______

How to run it

1Check your constitution for notice periods, quorum, who may vote, whether electronic voting is allowed and the majority special resolutions need.
2Turn on 'Ask for name' so the attendee list helps you confirm quorum and keep the list of members present.
3Read each resolution's exact wording from the notice before the vote. Agendiq's summary records each decision and vote result as it happens.
4Run contested elections one position at a time. Use paper ballots instead if your rules require them, and enter the count in the minutes.
5Send the draft from the follow-up. Next year's AGM approves it.

Questions people ask

What goes on an AGM agenda?: Apologies, notice and quorum, last year's minutes and matters arising, the chair's report, the accounts, appointing an auditor or examiner, elections, any special resolutions, other notified business and the date of the next AGM.
What should AGM minutes record?: Who attended, apologies, quorum, each report received, each resolution with its result and vote count where taken, election results by position, and the times the meeting opened and closed.
Who approves AGM minutes?: Usually the next AGM, though some organizations have the board approve them sooner. Check your constitution.

All meeting kits

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More meeting kits

AGM minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Goes well with

Open it, make it yours, run it live.

AGM minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Goes well with

Open it, make it yours, run it live.