How do you take minutes of a meeting?

Follow the agenda item by item. For each one, write a line or two on the discussion, the decision and the vote, and any action as owner, task and date. Skip the transcript.

What should meeting minutes include?

The meeting name, date, time and place, who chaired and who took minutes, attendance, approval of the last minutes, a short record of each item with decisions and votes, action items, the next meeting date and the closing time.

When should meeting minutes be sent?

The same day, ideally within an hour, while people still remember the meeting well enough to spot mistakes. Ask for corrections by a set date.

What's the difference between minutes and notes?

Minutes are the formal, agreed record and are often approved at the next meeting. Notes are lighter and usually just for the team.

Meeting kitAny teamMinutes

Meeting minutes template

60 minutes 10 blocksFree Free template

An agenda in standard minutes order with attendance from QR check-in, decisions voted on phones and actions with owners, plus a minutes template to send.

Use this template See inside

Free to use and to run live. No card needed.

60 min · 10 blocks, drawn to scale Fits exactly

Call to order and attendance, 3 minutes
Approve the agenda and last meeting's minutes, 4 minutes
Actions from last meeting: done, in progress or stuck, 8 minutes
Reports and updates, 12 minutes
New business: item 1, 10 minutes
Decision on item 1, 3 minutes
New business: item 2, 8 minutes
Action items: owner, task and due date for each, 6 minutes
Announcements and any other business, 3 minutes
Next meeting and adjournment, 3 minutes

+0′Call to order and attendanceYour name and role, for the attendance listTip: Everyone who scans the code is on the attendance list. Note the start time.3 minCheck-in
+3′Approve the agenda and last meeting's minutesTip: Ask for corrections. Record 'approved as circulated' or the corrections made.4 minDecide
+7′Actions from last meeting: done, in progress or stuckTip: Each action gets a status. Stuck ones get a new date or a new owner, not a discussion.8 minFollow-up
+15′Reports and updatesTip: Updates were shared before the meeting. Use this time for questions.12 minInfo
+27′New business: item 1Tip: State the question to be decided before the discussion starts.10 minDiscuss
+37′Decision on item 1On the proposal as stated, how do you vote?3 minVote
+40′New business: item 28 minDiscuss
+48′Action items: owner, task and due date for eachTip: Read each action back as '[owner] will [task] by [date]'. No owner or no date means it isn't finished.6 minDecide
+54′Announcements and any other business3 minInfo
+57′Next meeting and adjournmentTip: Note the end time for the minutes.3 minWrap-up

In short

Meeting minutes are the written record of a meeting: who attended, what was decided and who will do what by when. This kit gives you a 60-minute agenda in standard minutes order, attendance from QR check-in, decisions voted on phones, actions read back with owners and dates, and a minutes template to send.

Time: 60 minutes
People: 3 to 50
Includes: Agenda, minutes template
Plan: Free

Updated October 4, 2026

What's in the kit

By the end of this meeting, attendance, decisions and actions with owners and dates are on record, and the minutes can go out within the hour. The full agenda is drawn to scale above: every block has its own timer when you run it live.

The follow-up email

Subject

Minutes: [meeting name], [date]

Minutes of [meeting name]

Date: 
Time: [start] to [end]
Place / video link: 
Chair: 
Minute-taker: 

Present: see attendance in the summary below
Apologies / absent: 

1. Agenda and previous minutes
Agenda approved: yes / with changes: 
Previous minutes: approved as circulated / with corrections: 

2. Actions from last meeting
Action / owner / status (done, in progress, stuck: new date)
- 

3. Reports and updates
- 

4. New business
Item 1: 
Discussion (one or two lines): 
Decision: 
Vote: approve __ / reject __ / abstain __

Item 2: 
Discussion: 
Decision: 

5. Action items
# / Action / Owner / Due
1. 
2. 
3. 

6. Announcements and other business
- 

Next meeting: 
Meeting closed at: 

Please send corrections by [date].

How to run it

1Send the agenda and any reports a few days ahead so update time is spent on questions.
2People sign in by scanning the code. The summary keeps the attendance list, so nobody passes a sheet around.
3Take decisions as phone votes when there's a real choice. Agendiq's summary records decisions and votes as they happen.
4Before closing, read every action back as owner, task and date.
5Fill the blanks in the minutes template from the summary, print or save it as a PDF if you need a file, and send it within the hour.

Questions people ask

How do you take minutes of a meeting?: Follow the agenda item by item. For each one, write a line or two on the discussion, the decision and the vote, and any action as owner, task and date. Skip the transcript.
What should meeting minutes include?: The meeting name, date, time and place, who chaired and who took minutes, attendance, approval of the last minutes, a short record of each item with decisions and votes, action items, the next meeting date and the closing time.
When should meeting minutes be sent?: The same day, ideally within an hour, while people still remember the meeting well enough to spot mistakes. Ask for corrections by a set date.
What's the difference between minutes and notes?: Minutes are the formal, agreed record and are often approved at the next meeting. Notes are lighter and usually just for the team.

All meeting kits

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More meeting kits

Meeting kitAny teamMinutes

Meeting minutes template

60 minutes 10 blocksFree Free template

An agenda in standard minutes order with attendance from QR check-in, decisions voted on phones and actions with owners, plus a minutes template to send.

Use this template See inside

Free to use and to run live. No card needed.

60 min · 10 blocks, drawn to scale Fits exactly

Call to order and attendance, 3 minutes
Approve the agenda and last meeting's minutes, 4 minutes
Actions from last meeting: done, in progress or stuck, 8 minutes
Reports and updates, 12 minutes
New business: item 1, 10 minutes
Decision on item 1, 3 minutes
New business: item 2, 8 minutes
Action items: owner, task and due date for each, 6 minutes
Announcements and any other business, 3 minutes
Next meeting and adjournment, 3 minutes

+0′Call to order and attendanceYour name and role, for the attendance listTip: Everyone who scans the code is on the attendance list. Note the start time.3 minCheck-in
+3′Approve the agenda and last meeting's minutesTip: Ask for corrections. Record 'approved as circulated' or the corrections made.4 minDecide
+7′Actions from last meeting: done, in progress or stuckTip: Each action gets a status. Stuck ones get a new date or a new owner, not a discussion.8 minFollow-up
+15′Reports and updatesTip: Updates were shared before the meeting. Use this time for questions.12 minInfo
+27′New business: item 1Tip: State the question to be decided before the discussion starts.10 minDiscuss
+37′Decision on item 1On the proposal as stated, how do you vote?3 minVote
+40′New business: item 28 minDiscuss
+48′Action items: owner, task and due date for eachTip: Read each action back as '[owner] will [task] by [date]'. No owner or no date means it isn't finished.6 minDecide
+54′Announcements and any other business3 minInfo
+57′Next meeting and adjournmentTip: Note the end time for the minutes.3 minWrap-up

In short

Time: 60 minutes
People: 3 to 50
Includes: Agenda, minutes template
Plan: Free

Updated October 4, 2026

What's in the kit

The follow-up email

Subject

Minutes: [meeting name], [date]

Minutes of [meeting name]

Date: 
Time: [start] to [end]
Place / video link: 
Chair: 
Minute-taker: 

Present: see attendance in the summary below
Apologies / absent: 

1. Agenda and previous minutes
Agenda approved: yes / with changes: 
Previous minutes: approved as circulated / with corrections: 

2. Actions from last meeting
Action / owner / status (done, in progress, stuck: new date)
- 

3. Reports and updates
- 

4. New business
Item 1: 
Discussion (one or two lines): 
Decision: 
Vote: approve __ / reject __ / abstain __

Item 2: 
Discussion: 
Decision: 

5. Action items
# / Action / Owner / Due
1. 
2. 
3. 

6. Announcements and other business
- 

Next meeting: 
Meeting closed at: 

Please send corrections by [date].

How to run it

1Send the agenda and any reports a few days ahead so update time is spent on questions.
2People sign in by scanning the code. The summary keeps the attendance list, so nobody passes a sheet around.
3Take decisions as phone votes when there's a real choice. Agendiq's summary records decisions and votes as they happen.
4Before closing, read every action back as owner, task and date.
5Fill the blanks in the minutes template from the summary, print or save it as a PDF if you need a file, and send it within the hour.

Questions people ask

How do you take minutes of a meeting?: Follow the agenda item by item. For each one, write a line or two on the discussion, the decision and the vote, and any action as owner, task and date. Skip the transcript.
What should meeting minutes include?: The meeting name, date, time and place, who chaired and who took minutes, attendance, approval of the last minutes, a short record of each item with decisions and votes, action items, the next meeting date and the closing time.
When should meeting minutes be sent?: The same day, ideally within an hour, while people still remember the meeting well enough to spot mistakes. Ask for corrections by a set date.
What's the difference between minutes and notes?: Minutes are the formal, agreed record and are often approved at the next meeting. Notes are lighter and usually just for the team.

All meeting kits

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More meeting kits

Meeting minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Action items that get done

[Project name] kickoff

Open it, make it yours, run it live.

Meeting minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Action items that get done

[Project name] kickoff

Open it, make it yours, run it live.

Meeting minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Goes well with

Action items that get done

[Project name] kickoff

Open it, make it yours, run it live.

Meeting minutes template

What's in the kit

The follow-up email

How to run it

Questions people ask

Goes well with

Action items that get done

[Project name] kickoff

Open it, make it yours, run it live.