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1:1 meeting agenda

30 minutes 5 blocks Free template

The best 1:1 meetings belong to the report, not the manager. Status updates can go in writing; the meeting is for the things that are hard to write down.

See the agenda

Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingThey leave with one blocker removed and clear next steps.

30 min · 5 blocks, drawn to scale Fits exactly
  1. How are you, really?, 5 minutesCheck-in 5
  2. Your topics, 10 minutesDiscuss 10
  3. Growth and feedback, 8 minutesDiscuss 8
  4. Blockers I can remove, 4 minutes 4
  5. Next steps, 3 minutes 3
08152330 min
  1. +0′How are you, really?5 minCheck-in
  2. +5′Your topics10 minDiscuss
  3. +15′Growth and feedback8 minDiscuss
  4. +23′Blockers I can remove4 minDecide
  5. +27′Next steps3 minWrap-up

Why it works

Built so the 1:1 meeting agenda ends on time, with everyone in it.

  • Every voice in the first minutes

    A 5-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Discussion with a clock

    18 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Ask them to add their topics before the meeting. If the list is empty, that is a topic.
  2. 2Keep the check-in real. Energy, workload and life outside work explain more than any status update.
  3. 3Give feedback in both directions in every 1:1, even when it is small. It stops being an event.
  4. 4Pick one blocker you will personally remove and capture it as an action with a date.
  5. 5Reuse the agenda next time; the summary shows whether last time's action actually happened.

About this meeting

This 1:1 meeting agenda gives their topics the biggest block, keeps growth and feedback on the calendar every time, and ends with one blocker you commit to remove.

Questions about the 1:1 meeting agenda

What should be on a 1:1 meeting agenda?
A real check-in, the report's own topics, growth and feedback, blockers the manager can remove, and next steps. Not project status.
How often should 1:1 meetings happen?
Weekly or every two weeks, 30 minutes, kept even when busy. Cancelling is the loudest message a manager can send.
What are good 1:1 questions for managers?
What is taking more energy than it should? What would you change about how we work? What do you want to be better at this quarter? What can I do differently?

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

14 days free · No card needed

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Open it in the builder, adjust the minutes, press Run live. Everyone joins with a scan.

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