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Any teamRetrospective

Retrospective meeting agenda

60 minutes 8 blocks Free template

A good retrospective ends with two changes the team actually makes. A bad one ends with a wall of sticky notes and a vague feeling that things could be better.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingWe agree on two concrete changes for the next sprint.

60 min · 8 blocks, drawn to scale Fits exactly
  1. One word for the sprint, 5 minutes 5
  2. Sprint numbers and goals recap, 5 minutes 5
  3. What went well?, 10 minutesBrainstorm 10
  4. What should we change?, 10 minutesBrainstorm 10
  5. Pick the themes to fix, 8 minutes 8
  6. Dig into the top theme, 12 minutesDiscuss 12
  7. Two changes we commit to, 5 minutes 5
  8. Actions, owners, follow-up date, 5 minutes 5
015304560 min
  1. +0′One word for the sprint5 minCheck-in
  2. +5′Sprint numbers and goals recap5 minInfo
  3. +10′What went well?What went well this sprint?10 minBrainstorm
  4. +20′What should we change?What slowed us down or should change?10 minBrainstorm
  5. +30′Pick the themes to fixWhich theme matters most to fix first?8 minVote
  6. +38′Dig into the top theme12 minDiscuss
  7. +50′Two changes we commit to5 minDecide
  8. +55′Actions, owners, follow-up date5 minWrap-up

Why it works

Built so the retrospective meeting agenda ends on time, with everyone in it.

  • Every voice in the first minutes

    A 5-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Updates stay short

    5 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Discussion with a clock

    12 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

How to run it

  1. 1Start with one word per person. It sets the tone and gets every voice in the room in under five minutes.
  2. 2Open phones for the two brainstorm blocks. Silent, simultaneous input gets more honest answers than going around the table.
  3. 3Group the ideas into three to five themes while they appear, then open the vote with those themes as options.
  4. 4Spend the longest block on the winning theme only. Resist covering everything.
  5. 5Capture exactly two changes as decisions, each with an owner and a date to check back.

About this meeting

This retrospective agenda collects what went well and what should change from everyone's phone at the same time, so the loudest voice does not set the theme. Then the team votes, digs into the top theme, and commits to two concrete changes.

Questions about the retrospective meeting agenda

What is the purpose of a sprint retrospective?
To look at how the team worked, not what it built, and to agree on a small number of changes that make the next sprint better.
How long should a retrospective be?
Sixty minutes for a two-week sprint works for most teams. Shorter retros skip the digging; longer ones lose energy.
How do you run a retrospective with a quiet team?
Collect input on phones before anyone speaks. People write what they would not say first, and the vote shows what matters without a debate.
What are good retrospective questions?
What went well? What slowed us down? What should we try next sprint? What do we want to stop doing? Pick two per retro and rotate.

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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Run this agenda in a minute.

Open it in the builder, adjust the minutes, press Run live. Everyone joins with a scan.

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