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AI agenda maker: one sentence in, a timed agenda out.

Describe the meeting and the agenda maker drafts every item for you, with minutes fitted to your length, a purpose for each block and the questions to ask the room.

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Short answer

Agendiq's agenda maker turns a one-sentence description into a timed meeting agenda. Each item gets a length, a kind (discuss, decide, vote and five more) and, where it helps, a question people answer from their phones. The minutes are fitted to the length you ask for. It's free in the browser with no account.

Describe your meeting

Who's meeting, about what, and what should be true at the end.

Or start from one of these:

Length
Kind of meeting

Free · No sign-up · Nothing is saved until you open it

Example agenda

Sales team weekly

By the end of this meeting we agree on three deals to push this week and who owns each one.

30 min · 5 blocks, drawn to scale Fits exactly
  1. How's the week starting?, 3 minutes
  2. Pipeline changes since last Monday, 7 minutes
  3. Which stuck deals can we unblock?, 10 minutes
  4. The three deals we push this week, 5 minutes
  5. Owners and next steps, 5 minutes
  1. +0′How's the week starting?One word for your week so far3 minCheck-in
  2. +3′Pipeline changes since last Monday7 minInfo
  3. +10′Which stuck deals can we unblock?10 minDiscuss
  4. +20′The three deals we push this weekWhich deals get the push?5 minVote
  5. +25′Owners and next steps5 minWrap-up

How it works

From a sentence to a meeting, in three steps.

  1. 1

    Describe it in one sentence

    Who's meeting, what it's about and what should be true at the end. Add a length if you know it, or pick one.

  2. 2

    Get a timed agenda

    Every item gets a length, a purpose and, where it helps, a question for phones. The minutes are fitted to your total.

  3. 3

    Edit it, or run it live

    Open it in Agendiq to rename, reorder or retime blocks. Then run it with a countdown per item and votes from every phone.

sentence is all it needs
1
kinds of agenda item
8
minutes, any length
5–480
sign-ups to make one
0

What goes into a good agenda

Every item has a job. Here are the eight.

A list of topics tells people what you'll talk about. An agenda tells them what each part is for. The agenda maker gives every item one of these kinds, so the room knows whether it's listening, talking, choosing or deciding.

  • ~5 min

    Check-in

    Everyone answers one short question from their phone. You learn who's tired or stretched, and the quiet people have spoken in the first minute.

  • ~10 min

    Info

    One person shares, everyone listens. If it could have been an email, keep it under five minutes or send it the day before.

  • ~15 min

    Discuss

    One open question, not a topic. "How do we cut onboarding to a week?" gets a better conversation than "Onboarding".

  • ~10 min

    Decide

    Say what's being decided and who decides. The block ends with a decision and an owner, never with "let's take it offline".

  • ~10 min

    Brainstorm

    Phones open and ideas land on the screen at once, without anyone waiting for a turn. Collect first, sort later.

  • ~5 min

    Vote

    Two to six concrete options, answered anonymously, so the most senior opinion in the room doesn't decide by default.

  • ~10 min

    Break

    Anything longer than 75 minutes needs one. People come back sharper, and the second half stops dragging.

  • ~5 min

    Wrap-up

    Read back the decisions and actions with their owners. If nobody can say what changed, the meeting didn't really happen.

Want the long version? Read how to write a meeting agenda, with a worked example.

Examples

Three sentences, three agendas.

Example agendas for three common requests, built the way the agenda maker structures them. Open any of them and make it yours.

The request

“Hiring debrief for a senior backend engineer, 45 minutes, we need a decision”

Hiring debrief: senior backend engineer

By the end of this meeting we decide whether to make an offer and who makes the call to the candidate.

45 min · 6 blocks, drawn to scale Fits exactly
  1. Gut feeling, before anyone talks, 3 minutes
  2. Interview notes, two minutes per interviewer, 10 minutes
  3. Where do the signals disagree?, 15 minutes
  4. Hire, no hire, or one more interview, 5 minutes
  5. Decision and offer owner, 8 minutes
  6. Who tells the candidate, and by when, 4 minutes
  1. +0′Gut feeling, before anyone talksYour gut call in one word3 minCheck-in
  2. +3′Interview notes, two minutes per interviewer10 minInfo
  3. +13′Where do the signals disagree?15 minDiscuss
  4. +28′Hire, no hire, or one more interviewWhere do you land now?5 minVote
  5. +33′Decision and offer owner8 minDecide
  6. +41′Who tells the candidate, and by when4 minWrap-up

The request

“Quarterly planning for the product team, 90 minutes, pick three bets”

Q3 planning: pick three bets

By the end of this meeting we leave with three bets for the quarter, each with an owner.

90 min · 8 blocks, drawn to scale Fits exactly
  1. One word for last quarter, 5 minutes
  2. Last quarter in numbers, 15 minutes
  3. What would make next quarter a win?, 15 minutes
  4. Size and cost of the top ideas, 20 minutes
  5. Coffee, 10 minutes
  6. Pick the three bets, 10 minutes
  7. An owner for each bet, 10 minutes
  8. Read back the plan, 5 minutes
  1. +0′One word for last quarterLast quarter in one word5 minCheck-in
  2. +5′Last quarter in numbers15 minInfo
  3. +20′What would make next quarter a win?One idea per card15 minBrainstorm
  4. +35′Size and cost of the top ideas20 minDiscuss
  5. +55′Coffee10 minBreak
  6. +65′Pick the three betsYour top three10 minVote
  7. +75′An owner for each bet10 minDecide
  8. +85′Read back the plan5 minWrap-up

The request

“Kickoff call with a new client for their website redesign, 60 min”

Website redesign kickoff

By the end of this meeting both teams agree on scope, the first milestone and how we talk each week.

60 min · 6 blocks, drawn to scale Fits exactly
  1. Introductions: name, role, one hope for the project, 8 minutes
  2. What we heard in the brief, 10 minutes
  3. What's in scope, and what's explicitly not, 15 minutes
  4. Sites you love and why, 10 minutes
  5. First milestone and its date, 10 minutes
  6. Weekly rhythm and contacts, 7 minutes
  1. +0′Introductions: name, role, one hope for the project8 minCheck-in
  2. +8′What we heard in the brief10 minInfo
  3. +18′What's in scope, and what's explicitly not15 minDiscuss
  4. +33′Sites you love and whyPaste a site and one reason10 minBrainstorm
  5. +43′First milestone and its date10 minDecide
  6. +53′Weekly rhythm and contacts7 minWrap-up

Compared

Why not a doc template, or a chatbot?

Both can give you a list. Neither can run the meeting. The difference shows up at minute 40, when the list says “Discussion” and nobody knows how long is left.

Agendiq's agenda maker compared with a document template and a general AI chat assistant
FeatureAgendiq agenda makerDoc templateGeneral AI chat
Minutes add up to your meeting lengthYesNoPartly
Each item has a purposediscuss, decide, vote, brainstorm…YesPartlyPartly
Runs the meeting with a timer per itemYesNoNo
Votes and ideas from everyone's phoneYesNoNo
Decisions and actions captured as you goYesNoNo
CostFree, no accountFreeVaries

Agenda maker questions

Is the agenda maker free?

Yes. Making agendas is free and doesn't need an account. Running the meeting live, with the timer, phone votes and the video call, is included in the 14-day trial and then in Pro from $15 a month billed yearly.

Do I need to sign up?

No. The agenda is drawn right here, and if you open it in Agendiq it's kept in your browser. Create an account only when you want to save it for good or run it live with others.

What should I type?

One sentence with three things: who is meeting, what it's about, and what should be decided or true at the end. "Design team, 45 minutes, pick the onboarding flow we test next" works better than "design meeting".

How does it decide the timings?

The minutes are fitted to the length you ask for, between 5 and 480 minutes. The AI is told to open groups with a short check-in, add a break to meetings of 75 minutes or more, turn choices between options into a vote and end with a wrap-up. If the AI is unavailable, you get a matching template fitted to your length instead.

Can I write in another language?

Yes. Write the sentence in your language and the title, goal and block titles come back in it. If the AI is unavailable, the template it falls back to is in English.

What happens to what I type?

Your sentence is sent to our AI provider to write the draft, as described in our privacy policy (currently Google's Gemini models through Google Cloud Vertex AI, which doesn't use it to train models). Agendiq doesn't keep it unless you open the agenda.

Can I edit the agenda afterwards?

Yes, every part of it. Open it in Agendiq to change titles and minutes, drag blocks into a new order, add a vote or a break, and give people parts. The timeline redraws to scale as you go.

Keep reading

Your next meeting, already planned.

Make the agenda here, then run it with a timer, phone votes and a video call that follows it.

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  • No card needed
  • Guests never need an account
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