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Meeting kitLegalMinutes

LLC meeting minutes

45 minutes 8 blocksFree Free template

A members' or managers' meeting in formal order, with resolutions voted by phone and a minutes template that records each member's interest and vote.

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Free to use and to run live. No card needed.

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45 min · 8 blocks, drawn to scale Fits exactly
  1. Call to order, roll call and quorum by membership interest, 4 minutes 4
  2. Approve the minutes of the last meeting, 3 minutes 3
  3. Manager's report: operations and the year ahead, 7 minutesInfo 7
  4. Financial report: results, capital accounts, tax filings, 8 minutesInfo 8
  5. Old business: open items from the last meeting, 5 minutes 5
  6. Resolution: approve member distributions, 5 minutes 5
  7. Other resolutions: contracts, loans, new members, amendments, 8 minutesDecide 8
  8. Announcements and adjournment, 5 minutes 5
011233445 min
  1. +0′Call to order, roll call and quorum by membership interestTip: Many operating agreements count quorum and votes by percentage interest, not by head. Read out each member's interest at roll call.4 minInfo
  2. +4′Approve the minutes of the last meetingApprove the last meeting's minutes?3 minVote
  3. +7′Manager's report: operations and the year ahead7 minInfo
  4. +14′Financial report: results, capital accounts, tax filingsTip: Cover anything members need for their own tax returns and when they'll receive it.8 minInfo
  5. +22′Old business: open items from the last meeting5 minDiscuss
  6. +27′Resolution: approve member distributionsApprove the distribution as proposed?Tip: Phone votes count one per person. If your agreement votes by interest, the secretary records each member's vote by name and percentage too.5 minVote
  7. +32′Other resolutions: contracts, loans, new members, amendmentsTip: Take each as its own motion and read the exact wording. Amendments to the operating agreement often need a higher threshold; check yours.8 minDecide
  8. +40′Announcements and adjournmentTip: Confirm who signs the minutes and where they're kept with the company records.5 minWrap-up

In short

LLC meeting minutes record what an LLC's members or managers discussed and resolved at a meeting. This kit gives you a 45-minute agenda in formal order, a vote on each resolution and a minutes template that records each member's percentage interest, the threshold required and whether each resolution passed.
Time
45 minutes
For
Members or managers
Includes
Agenda and minutes template
Plan
Free

Updated October 4, 2026

What's in the kit

By the end of this meeting, the members have reviewed the year, voted on each resolution under the operating agreement and have minutes ready to sign. The full agenda is drawn to scale above: every block has its own timer when you run it live.

The follow-up email

Subject

Minutes of the members' meeting (draft)

Draft minutes for review. Please send corrections by ______.

MINUTES OF THE MEETING OF THE MEMBERS OF ______ LLC

[ ] Annual meeting  [ ] Special meeting  [ ] Managers' meeting
Date: ______  Time: ______  Place / video link: ______
Presiding: ______  Recorder: ______

Members present (name, % interest): ______
Members absent: ______
Managers present: ______
Quorum: [ ] present  Interests represented: ______%

1. Call to order at ______.
2. Minutes of the last meeting: [ ] approved  [ ] approved as corrected.
3. Manager's report: ______
4. Financial report: ______
5. Old business: ______
6. Resolutions
   RESOLVED, that ______
   Moved by: ______  Seconded by: ______
   Vote (name, % interest, for / against / abstain): ______
   Result: [ ] adopted  [ ] failed  Threshold required: ______
7. Other business: ______
8. Adjournment at ______.

Signed: ______ (Recorder)   Approved by members on: ______

How to run it

  1. 1Read your operating agreement first: how quorum is counted, whether votes go by head or by interest, and which decisions need more than a majority.
  2. 2Turn on 'Ask for name' so the attendee list matches your roll call.
  3. 3Take each resolution as a vote. Agendiq's summary records the decisions and vote results as they happen, so the minutes are mostly written by the end.
  4. 4Where votes are counted by interest, the secretary also notes each member's vote by name, since phone votes are anonymous.
  5. 5Send the draft from the follow-up, collect corrections, then sign and file it with the company records.

Questions people ask

Does an LLC need meeting minutes?
Many states don't require LLCs to hold annual meetings or keep minutes, but your operating agreement might. Minutes are still a good record of major decisions for banks, investors and tax time.
What goes in LLC annual meeting minutes?
The date and place, who attended with their membership interests, quorum, approval of the last minutes, reports, each resolution with who moved it and the result, and the adjournment time.
How do LLC members vote?
However the operating agreement says: often by percentage interest rather than one vote per member. Some decisions, such as amending the agreement, may need a higher threshold.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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