agendIQ
TemplatesPricing
Sign inStart free

Product

  • Agenda builder
  • Live meetings
  • Video calls
  • Presentations
  • Team and calendar
  • Notes for everyone

Free tools

  • Agenda maker
  • Online timer
  • Wheel spinner
  • Team generator
  • Word cloud generator
  • AI quiz generator
  • Meeting cost calculator
  • Meeting games
  • Guides
  • All free tools
  • Templates
  • Pricing
Sign inStart free

Free forever · Pro free for 14 days. No card needed.

  1. Home/
  2. Templates/
  3. Committee meeting agenda
AgendaAny teamBoard & governance

Committee meeting agenda

60 minutes 10 blocksFree Free template

A chair-led 60-minute committee meeting for any organization: actions, member reports, the main business, motions with votes and a report back to the board.

Use this template See inside

Free to use and to run live. No card needed.

Share
60 min · 10 blocks, drawn to scale Fits exactly
  1. Call to order, attendance and quorum, 2 minutes 2
  2. Approve the agenda and last meeting's minutes, 2 minutes 2
  3. Action items from the last meeting, 5 minutes 5
  4. Chair's update and anything referred by the board, 5 minutes 5
  5. Reports from members or working groups, 10 minutesInfo 10
  6. Main business: the item this committee exists to work on, 15 minutesDiscuss 15
  7. Motions and discussion, 6 minutes 6
  8. Vote on the motion, 3 minutes 3
  9. Committee report to the board: what we recommend and why, 7 minutes 7
  10. Actions, owners and next meeting, 5 minutes 5
015304560 min
  1. +0′Call to order, attendance and quorum2 minInfo
  2. +2′Approve the agenda and last meeting's minutesApprove the agenda and last meeting's minutes?2 minVote
  3. +4′Action items from the last meeting5 minFollow-up
  4. +9′Chair's update and anything referred by the boardTip: Remind members what the committee's terms of reference let it decide itself and what it can only recommend.5 minInfo
  5. +14′Reports from members or working groupsTip: Written in advance; here, only questions and anything that needs the committee.10 minInfo
  6. +24′Main business: the item this committee exists to work onTip: One substantial item per meeting gets real attention. Frame it as a question the committee needs to answer.15 minDiscuss
  7. +39′Motions and discussionTip: Motion, second, discussion, vote. The chair alternates speakers for and against.6 minDecide
  8. +45′Vote on the motionHow do you vote on the motion?3 minVote
  9. +48′Committee report to the board: what we recommend and whyTip: One paragraph per recommendation: what, why, cost or impact, and the committee's vote. Agree the wording now, not by email later.7 minDecide
  10. +55′Actions, owners and next meeting5 minWrap-up

In short

A committee meeting is a meeting of a smaller group that a board or organization has set up to handle one area of work. This 60-minute chair-led agenda covers quorum and minutes, action items, member reports, the main business, motions voted on phones and the committee's report back to the board.
Time
60 minutes
People
3 to 15 committee members
Ends with
A report agreed for the board
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, the committee has worked through its main business, voted on its motions and agreed the report it sends to the board. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Work from the committee's terms of reference; they say what it decides and what it recommends.
  2. 2Circulate member reports and papers a few days before, so the meeting is for questions and decisions.
  3. 3Give one main item real time instead of covering many items lightly.
  4. 4Vote on motions by phone so results are counted and recorded instantly in the summary.
  5. 5Agree the wording of the report to the board before you close, then send it from the summary.

Questions people ask

What is the order of a committee meeting agenda?
Call to order and quorum, approval of the agenda and minutes, action items, the chair's update, member reports, the main business, motions and votes, the report to the board, and next steps.
What should committee meeting minutes include?
The date, who attended and whether quorum was met, a short record of each item, motions with the mover, seconder and result, and action items with owners.
How do you write a committee report?
State each recommendation, the reasons for it, its cost or impact and the committee's vote. Keep it to a page so the board can act on it quickly.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

All agendas
    • Arrivals: one word for how you feel about the family busines5′
    • Purpose, ground rules and confidentiality5′
    • Actions from the last council5′
    • Business update from the board or CEO, for family owners15′
    proAgenda·Any team
    Family business council meetingA two-hour family business council: business update, a family constitution review, next-generation updates, succession and an anonymous values vote. 120 min
    • Call to order1′
    • Opening ceremonies and roll call, if your organization uses 3′
    • Reading and approval of the minutes4′
    • Reports of officers, boards and standing committees12′
    FreeAgenda·Nonprofits
    Robert's Rules meeting agendaThe standard order of business under Robert's Rules, with the chair's wording and the six steps of a motion in the notes, plus a ballot-style vote. 60 min
    • Check-in3′
    • Purpose and the outcome we want2′
    • Actions from last time3′
    • Item 1: inform (owner, 5 minutes)5′
    FreeAgenda·Any team
    Meeting agenda templateA universal 30-minute agenda: an outcome line, an owner and minutes for every item, inform-discuss-decide labels and a parking lot, ready to run with a timer. 30 min
    • Workload check across teams2′
    • Key numbers: what moved and why7′
    • Actions from last week4′
    • People: hiring, absence, support, recognition10′
    FreeAgenda·Any team
    Management meeting agendaA weekly 45-minute managers' sync: a workload poll, key numbers, people issues, cross-team handoffs and decisions, and notes every manager cascades. 45 min
    • Appreciations4′
    • This week's calendar: who needs to be where5′
    • One thing to sort out together4′
    • Family vote: this weekend's activity2′
    FreeAgenda·Any team
    Family meeting agendaA 20-minute weekly family meeting: appreciations, the week's calendar, one thing to sort out together, a family vote and something fun to finish. 20 min
    • Check-in poll: how's the week going?2′
    • Wins and shout-outs6′
    • Actions from last meeting4′
    • Updates by exception: only what needs a reaction8′
    FreeAgenda·Any team
    Staff meeting agendaA 45-minute staff meeting: a two-minute check-in poll, wins and shout-outs, updates by exception, one real discussion topic and actions with owners. 45 min
    • Motion to go into executive session, with its general purpos2′
    • Confirm who stays in the room2′
    • Item 1, for example the CEO's performance and pay12′
    • Item 2, for example a legal or personnel matter with counsel10′
    proAgenda·Leadership
    Board executive session agendaA 40-minute closed board session: the motion with its stated purpose, who stays in the room, each item, and guidance on keeping minutes minimal. 40 min
    • Overall status this week2′
    • Actions from last week4′
    • Workstreams by exception: amber and red only10′
    • Risks and issues: new, changed, closed6′
    FreeAgenda·Any team
    Weekly status meeting agendaA 30-minute status meeting run by exception: an overall RAG vote, amber and red workstreams, risks, decisions needed and a recap sent automatically. 30 min

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

  • Free forever
  • Pro free for 14 days
  • No card needed
  • Guests never need an account
Use this template More agendas
agendIQ

Meetings are boring. Let's make them fun. Plan the agenda, run it live with a call that follows it, and leave with decisions.

Product

  • Plan a meeting
  • How it works
  • Video calls
  • Interactive presentations
  • Meeting timer
  • Pricing
  • Join with a code
  • Sign in

Templates

  • Presentation templates
  • Games & quizzes
  • Workshop templates
  • Meeting kits
  • Weekly team meeting agenda
  • Retrospective meeting agenda
  • 1:1 meeting agenda
  • All 507 templates

Free tools

  • AI agenda maker
  • Meeting cost calculator
  • Video meetings
  • All free tools
  • Online timer
  • Wheel spinner
  • Random team generator
  • Word cloud generator
  • AI quiz generator

Guides

  • Meeting games & icebreakers
  • How to write a meeting agenda
  • How to run effective meetings
  • Meeting minutes & action items

Compare

  • Mentimeter alternative
  • Slido alternative
  • Free video calls compared
  • Google Meet alternative
  • Zoom alternative
  • Miro alternative
  • Otter.ai alternative
  • Kahoot alternatives
  • Gamma alternative

Trust

  • Privacy Policy
  • Terms of Service
  • Calls are never recorded
  • Votes stay anonymous
  • Data stored in the EU
© 2026 Agendiq30 sectors · 507 templates · Participants never need an account