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AgendaAny teamProject meetings

Weekly status meeting agenda

30 minutes 6 blocksFree Free template

A 30-minute status meeting run by exception: an overall RAG vote, amber and red workstreams, risks, decisions needed and a recap sent automatically.

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Free to use and to run live. No card needed.

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30 min · 6 blocks, drawn to scale Fits exactly
  1. Overall status this week, 2 minutes 2
  2. Actions from last week, 4 minutes 4
  3. Workstreams by exception: amber and red only, 10 minutesInfo 10
  4. Risks and issues: new, changed, closed, 6 minutesDiscuss 6
  5. Decisions needed this week, 5 minutesDecide 5
  6. Actions, owners and the status recap, 3 minutes 3
08152330 min
  1. +0′Overall status this weekOverall, where is the project this week?Tip: Compare with the workstream colors. If the team says amber but every workstream says green, something isn't being reported.2 minVote
  2. +2′Actions from last week4 minFollow-up
  3. +6′Workstreams by exception: amber and red onlyTip: Green workstreams are in the written update and aren't presented. For amber or red: what's wrong, the impact, the plan to recover and what help is needed.10 minInfo
  4. +16′Risks and issues: new, changed, closedTip: Only changes since last week. Each new risk gets an owner.6 minDiscuss
  5. +22′Decisions needed this weekTip: Bring options and a recommendation. Anything that can't be decided here gets escalated with a date.5 minDecide
  6. +27′Actions, owners and the status recapTip: The summary is the weekly status report: overall status, exceptions, risks, decisions and actions.3 minWrap-up

In short

A weekly status report tells stakeholders where a project stands: overall status, workstreams at risk, risks, decisions and next actions. This template runs the 30-minute status meeting that produces it, by exception: an overall RAG vote, amber and red workstreams only, risks, decisions and actions, with the summary sent as the report.
Time
30 minutes
People
Project team and workstream leads
Output
The weekly status report
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, everyone knows which workstreams need help, the decisions are made and the status report goes out from the meeting. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Ask workstream leads to post a written RAG update before the meeting.
  2. 2Present only amber and red workstreams; green ones stay in the written update.
  3. 3Use the overall status vote to check the team's gut feel against the reported colors.
  4. 4Spend the remaining time on risks and decisions, not on reading out progress.
  5. 5Send the summary as the weekly status report, the same day.

Questions people ask

What should a weekly status report include?
Overall status (green, amber or red), progress and exceptions by workstream, new and changed risks and issues, decisions made or needed, and next week's actions with owners.
What does RAG status mean?
Red, amber, green: red means off track and needs help, amber means at risk, green means on track. Teams agree the definitions so colors mean the same thing to everyone.
How do you keep a project status meeting short?
Share written updates beforehand, discuss only amber and red items, and spend the meeting on risks and decisions rather than progress reports.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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