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AgendaNonprofitsBoard & governance

Robert's Rules meeting agenda

60 minutes 11 blocksFree Free template

The standard order of business under Robert's Rules, with the chair's wording and the six steps of a motion in the notes, plus a ballot-style vote.

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60 min · 11 blocks, drawn to scale Fits exactly
  1. Call to order, 1 minutes 1
  2. Opening ceremonies and roll call, if your organization uses them, 3 minutes 3
  3. Reading and approval of the minutes, 4 minutes 4
  4. Reports of officers, boards and standing committees, 12 minutesInfo 12
  5. Reports of special committees, 5 minutes 5
  6. Special orders, 3 minutes 3
  7. Unfinished business and general orders, 10 minutesDecide 10
  8. New business, 15 minutesDecide 15
  9. Vote on the pending motion, 3 minutes 3
  10. Announcements, 3 minutes 3
  11. Adjournment, 1 minutes 1
015304560 min
  1. +0′Call to orderTip: "The meeting will come to order." Check that a quorum is present; without one the assembly can only fix a time to adjourn to, recess, adjourn or try to get a quorum.1 minInfo
  2. +1′Opening ceremonies and roll call, if your organization uses them3 minInfo
  3. +4′Reading and approval of the minutesTip: "Are there any corrections to the minutes?" Then: "There being no corrections, the minutes are approved as read." No motion is needed.4 minDecide
  4. +8′Reports of officers, boards and standing committeesTip: Reports are received, not adopted, unless they contain recommendations. Take up a motion from a report when that report is given.12 minInfo
  5. +20′Reports of special committees5 minInfo
  6. +25′Special ordersTip: Items the bylaws or an earlier vote put ahead of other business, such as elections.3 minDecide
  7. +28′Unfinished business and general ordersTip: The chair announces each item from the minutes. Don't ask "Is there any unfinished business?"; the chair should already know.10 minDecide
  8. +38′New businessTip: Six steps for every motion: a member gets the floor, makes the motion, another seconds, the chair states the question, the assembly debates, the chair puts the question and announces the result.15 minDecide
  9. +53′Vote on the pending motionOn the motion as stated by the chair:Tip: An anonymous phone vote works like a ballot vote, which Robert's Rules uses when the bylaws require it or the assembly orders it. Otherwise use a voice vote or a show of hands. Abstentions aren't counted as votes.3 minVote
  10. +56′Announcements3 minInfo
  11. +59′AdjournmentTip: "If there is no further business, the meeting is adjourned." The secretary records the time.1 minWrap-up

In short

A Robert's Rules agenda follows the standard order of business: minutes, reports of officers and committees, special orders, unfinished business and new business. This 60-minute template adds the chair's wording and the six steps of a motion in the notes, and a phone vote that works like a ballot when your bylaws call for one.
Time
60 minutes
Blocks
11, in standard order
For
Boards, clubs, associations, PTAs
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, the assembly takes up its business in the standard order and every motion is handled and recorded correctly. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Send the agenda with the minutes and written reports ahead, so the meeting is for decisions.
  2. 2Follow the standard order of business unless your bylaws set a different one.
  3. 3Use the chair's wording in the notes, and walk every motion through the six steps.
  4. 4Use the anonymous vote only when your bylaws call for a ballot or the assembly orders one.
  5. 5The summary records each motion and vote as it happens, ready for the secretary's minutes.

Questions people ask

What is the standard order of business in Robert's Rules?
Reading and approval of minutes, reports of officers, boards and standing committees, reports of special committees, special orders, unfinished business and general orders, and new business, between the call to order and adjournment.
How do you make a motion under Robert's Rules?
Get recognized by the chair, say "I move that…", wait for a second, then the chair states the motion, the assembly debates it, and the chair puts it to a vote and announces the result.
What is parliamentary procedure?
The rules and customs that let a group make decisions fairly and efficiently: one item at a time, the majority decides, and the minority is heard. Robert's Rules of Order is the most widely used guide in the US.

Run it with your group

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  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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