How do you write a meeting agenda?

Start with the outcome you want, then list the items that get you there. Give each an owner, a time and a type (inform, discuss or decide), phrase discussion items as questions, and send it a day ahead.

What are agenda items?

The individual topics on an agenda. Good agenda items say what the group should do with them, such as decide which supplier to use, rather than naming a subject.

What should a meeting agenda include?

The meeting's purpose, the date and time, the items in order with owners and times, what attendees should prepare, and time at the end for actions and next steps.

AgendaAny teamStrategy & planning

Meeting agenda template

30 minutes 8 blocksFree Free template

A universal 30-minute agenda: an outcome line, an owner and minutes for every item, inform-discuss-decide labels and a parking lot, ready to run with a timer.

Use this template See inside

Free to use and to run live. No card needed.

30 min · 8 blocks, drawn to scale Fits exactly

Check-in, 3 minutes
Purpose and the outcome we want, 2 minutes
Actions from last time, 3 minutes
Item 1: inform (owner, 5 minutes), 5 minutes
Item 2: a question to discuss (owner, 8 minutes), 8 minutes
Item 3: a decision to make (owner, 5 minutes), 5 minutes
Parking lot: what came up that isn't for today, 2 minutes
Actions, owners and dates, 2 minutes

+0′Check-inOne word for how you're arrivingTip: Short and every time. It gets every voice into the room before the first item.3 minCheck-in
+3′Purpose and the outcome we wantTip: Read the goal line aloud: "By the end of this meeting, we will...". If you can't finish that sentence, you may not need the meeting.2 minInfo
+5′Actions from last time3 minFollow-up
+8′Item 1: inform (owner, 5 minutes)Tip: Every item has an owner, a time and a type: inform, discuss or decide. Rename this to your item and its owner.5 minInfo
+13′Item 2: a question to discuss (owner, 8 minutes)Tip: Phrase discussion items as questions. "Which supplier should we use for the autumn order?" gets a better conversation than "Suppliers".8 minDiscuss
+21′Item 3: a decision to make (owner, 5 minutes)Tip: Bring the options and a recommendation. Say how you'll decide: the owner decides, a vote, or agreement in the room.5 minDecide
+26′Parking lot: what came up that isn't for todayAnything that came up that we should come back to?Tip: People can add to the parking lot any time during the meeting. Agree where each item goes: a future agenda, an email or a one-to-one.2 minBrainstorm
+28′Actions, owners and dates2 minWrap-up

In short

A meeting agenda template is a reusable outline of a meeting: its goal, the items in order, who leads each one and how long each takes. This 30-minute template adds an outcome line, inform, discuss and decide items with owners and times, a parking lot and actions, and opens straight into a live timer.

Time: 30 minutes, easy to change
Items: 8, each with an owner and a time
Works for: Any team meeting
Plan: Free

Updated October 4, 2026

What's inside

By the end of this meeting, we have made the decisions on this agenda, agreed actions with owners and parked everything else for later. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

1Write the goal line first, then add only the items that serve it.
2Give every item an owner, a time and a type (inform, discuss or decide), and phrase discussion items as questions.
3Send the agenda at least a day before so people come prepared.
4Run it with the timer on screen. When an item runs over, decide together whether to extend it or park it.
5Close with actions, owners and dates; the summary sends them to everyone.

Questions people ask

How do you write a meeting agenda?: Start with the outcome you want, then list the items that get you there. Give each an owner, a time and a type (inform, discuss or decide), phrase discussion items as questions, and send it a day ahead.
What are agenda items?: The individual topics on an agenda. Good agenda items say what the group should do with them, such as decide which supplier to use, rather than naming a subject.
What should a meeting agenda include?: The meeting's purpose, the date and time, the items in order with owners and times, what attendees should prepare, and time at the end for actions and next steps.

All agendas

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More agendas

AgendaAny teamStrategy & planning

Meeting agenda template

30 minutes 8 blocksFree Free template

A universal 30-minute agenda: an outcome line, an owner and minutes for every item, inform-discuss-decide labels and a parking lot, ready to run with a timer.

Use this template See inside

Free to use and to run live. No card needed.

30 min · 8 blocks, drawn to scale Fits exactly

Check-in, 3 minutes
Purpose and the outcome we want, 2 minutes
Actions from last time, 3 minutes
Item 1: inform (owner, 5 minutes), 5 minutes
Item 2: a question to discuss (owner, 8 minutes), 8 minutes
Item 3: a decision to make (owner, 5 minutes), 5 minutes
Parking lot: what came up that isn't for today, 2 minutes
Actions, owners and dates, 2 minutes

+0′Check-inOne word for how you're arrivingTip: Short and every time. It gets every voice into the room before the first item.3 minCheck-in
+3′Purpose and the outcome we wantTip: Read the goal line aloud: "By the end of this meeting, we will...". If you can't finish that sentence, you may not need the meeting.2 minInfo
+5′Actions from last time3 minFollow-up
+8′Item 1: inform (owner, 5 minutes)Tip: Every item has an owner, a time and a type: inform, discuss or decide. Rename this to your item and its owner.5 minInfo
+13′Item 2: a question to discuss (owner, 8 minutes)Tip: Phrase discussion items as questions. "Which supplier should we use for the autumn order?" gets a better conversation than "Suppliers".8 minDiscuss
+21′Item 3: a decision to make (owner, 5 minutes)Tip: Bring the options and a recommendation. Say how you'll decide: the owner decides, a vote, or agreement in the room.5 minDecide
+26′Parking lot: what came up that isn't for todayAnything that came up that we should come back to?Tip: People can add to the parking lot any time during the meeting. Agree where each item goes: a future agenda, an email or a one-to-one.2 minBrainstorm
+28′Actions, owners and dates2 minWrap-up

In short

Time: 30 minutes, easy to change
Items: 8, each with an owner and a time
Works for: Any team meeting
Plan: Free

Updated October 4, 2026

What's inside

How to run it

1Write the goal line first, then add only the items that serve it.
2Give every item an owner, a time and a type (inform, discuss or decide), and phrase discussion items as questions.
3Send the agenda at least a day before so people come prepared.
4Run it with the timer on screen. When an item runs over, decide together whether to extend it or park it.
5Close with actions, owners and dates; the summary sends them to everyone.

Questions people ask

How do you write a meeting agenda?: Start with the outcome you want, then list the items that get you there. Give each an owner, a time and a type (inform, discuss or decide), phrase discussion items as questions, and send it a day ahead.
What are agenda items?: The individual topics on an agenda. Good agenda items say what the group should do with them, such as decide which supplier to use, rather than naming a subject.
What should a meeting agenda include?: The meeting's purpose, the date and time, the items in order with owners and times, what attendees should prepare, and time at the end for actions and next steps.

All agendas

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

Free forever
Pro free for 14 days
No card needed
Guests never need an account

Use this template More agendas

Meeting agenda template

What's inside

How to run it

Questions people ask

Goes well with

Open it, make it yours, run it live.

Meeting agenda template

What's inside

How to run it

Questions people ask

Goes well with

Open it, make it yours, run it live.