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Meeting kitAny teamBusiness reviews

Action item tracker

30 minutes 8 slides, 2 liveFree Free template

A weekly action review: open actions from earlier meetings come back on screen, get a status, and owners get email reminders until they're done.

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Free to use and to run live. No card needed.

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01

Action items that get done

How we write them, track them and close them

Title

In short

An action items template lists what was agreed in meetings, with an owner, a due date and a status for each. This kit runs a 30-minute weekly action review: open actions from earlier meetings come back on screen, stuck ones get unblocked, and owners get email reminders when actions are due or late.
Time
30 minutes a week
People
2 to 20
Includes
Agenda, 8 slides, tracker template
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Action items that get done
  2. 2Vague vs done-able
  3. 3Every action has
  4. 4Four statuses
  5. 5Owners get an email when an action is new, when it's due and if it's late. Nobody has to chase.
  6. 6What stops actions getting done here?No clear owner · No date · Too many at once · Forgotten after the meeting · Blocked by someone else live
  7. 7How good are we at finishing what we agree in meetings? live
  8. 8Owner. Task. Date.

The agenda

By the end of this meeting, every open action has a status, stuck actions have a way forward and new actions have an owner and a date.

30 min · 5 blocks, drawn to scale Fits exactly
  1. How we write and track actions (first time only), 5 minutesInfo 5
  2. Open actions from earlier meetings, 10 minutesFollow-up 10
  3. Stuck actions: what would unblock them?, 7 minutesDiscuss 7
  4. New actions: owner, task and due date, 5 minutesDecide 5
  5. Read back every action, 3 minutes 3
08152330 min
  1. +0′How we write and track actions (first time only)Tip: The slides play here. Skip this block once the team knows the format.5 minInfo
  2. +5′Open actions from earlier meetingsTip: Each one gets a status: done, in progress, stuck or dropped. Dropping an action is allowed; ignoring it isn't.10 minFollow-up
  3. +15′Stuck actions: what would unblock them?Tip: Ask the owner what they need, then who can give it. New date or new owner before you move on.7 minDiscuss
  4. +22′New actions: owner, task and due date5 minDecide
  5. +27′Read back every actionTip: Read each as '[owner] will [task] by [date]'.3 minWrap-up

The follow-up email

Subject

Action items: [team], week of [date]

Action item tracker

Team: 
Week of: 

Open actions
# / Action / Owner / Due / Status / Notes
1.  /  /  /  / In progress / 
2.  /  /  /  / Stuck / needs: 
3.  /  /  /  / Done / 

New this week
4.  /  /  /  / New / 
5.  /  /  /  / New / 

Dropped (and why)
- 

Owners will get reminders by email when actions are due or late. Reply here if an action should change hands.

How to run it

  1. 1Run the action review weekly, or open your regular team meeting with it.
  2. 2Show the slides once so everyone writes actions the same way: owner, verb, task, date.
  3. 3The follow-up block brings back open actions from earlier meetings in the series. Give each one a status.
  4. 4Spend the real time on stuck actions: what would unblock them, and who can help.
  5. 5Agendiq emails owners when an action is new, due or late, so the tracker stays current without anyone chasing.

Questions people ask

What is an action item?
A specific task agreed in a meeting, with one owner and a due date. 'Priya sends the revised quote by Friday' is an action item; 'look into pricing' isn't.
What should an action item tracker include?
A number, the action, the owner, the due date, the status (done, in progress, stuck or dropped) and a short note on what's needed if it's stuck.
How do you follow up on action items?
Review open actions at the start of the next meeting and give each a status. Agendiq also emails owners when an action is new, due or late.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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