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Meeting kitAny teamBusiness reviews

Meeting follow-up email template

40 minutes 6 blocksFree Free template

A client or cross-team meeting that ends by agreeing the recap out loud, plus a follow-up email template: decisions, next steps on both sides, next date.

Use this template See inside

Free to use and to run live. No card needed.

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40 min · 6 blocks, drawn to scale Fits exactly
  1. Introductions and what each side wants from today, 5 minutes 5
  2. Where we are: a two-minute recap, 5 minutes 5
  3. Main topic, 15 minutesDiscuss 15
  4. What we agreed, 5 minutes 5
  5. Next steps: an owner on each side and a date, 5 minutes 5
  6. Confirm the recap and when it will arrive, 5 minutes 5
010203040 min
  1. +0′Introductions and what each side wants from todayWhat do you need from today's meeting?Tip: Write their answers down. The recap opens by saying you covered them.5 minCheck-in
  2. +5′Where we are: a two-minute recap5 minInfo
  3. +10′Main topic15 minDiscuss
  4. +25′What we agreedTip: Say each decision out loud in one sentence and ask 'is that right?'5 minDecide
  5. +30′Next steps: an owner on each side and a date5 minDecide
  6. +35′Confirm the recap and when it will arriveTip: Tell them when the email will land, for example 'within the hour', and send it.5 minWrap-up

In short

A follow-up email after a meeting confirms what was decided, who will do what by when, and when you'll meet next. This kit gives you a ready email template plus a 40-minute meeting agenda that agrees decisions and next steps on both sides out loud, so the recap writes itself.
Time
40 minutes
People
2 to 12
Includes
Agenda, follow-up email template
Plan
Free

Updated October 4, 2026

What's in the kit

By the end of this meeting, both sides agree what was decided, who does what by when and when we meet next, before anyone leaves the call. The full agenda is drawn to scale above: every block has its own timer when you run it live.

The follow-up email

Subject

Recap: [topic], [date], decisions and next steps

Hi [name],

Thanks for your time today. Here's what we agreed, so we're all working from the same page.

What you wanted from today: 

Decisions
1. 
2. 

Next steps
Your side:
- [Name] will [task] by [date]
Our side:
- [Name] will [task] by [date]

Open questions (and who's finding the answer):
- 

Next meeting: [date and time], [link]

If I've missed or misread anything, just reply and I'll correct it.

Best,

How to run it

  1. 1Ask each side what they need from the meeting at the start, and note it. The recap opens with it.
  2. 2Before the last five minutes, say each decision out loud in one sentence and check it.
  3. 3Agree next steps with an owner on each side and a real date. Agendiq's summary captures them as you go.
  4. 4Tell people when the recap will arrive and send it within the hour, using the template and the summary.

Questions people ask

How do you write a follow-up email after a meeting?
Thank them, then list the decisions, the next steps with an owner and date on each side, any open questions and the next meeting. Keep it short and invite corrections.
When should you send a meeting recap email?
The same day, ideally within an hour. People remember the meeting well enough to spot mistakes, and actions start while they're fresh.
What's a good subject line for a meeting recap?
Name the meeting and say what's inside, for example 'Recap: pricing review, 4 Oct, decisions and next steps'. It makes the email easy to find later.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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