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Meeting kitAny teamProject kickoff

Project kickoff kit

75 minutes 11 slides, 3 livepro Runs with Pro

Agenda, an 11-slide kickoff deck, a live RACI board and a recap email with a one-page project charter, all built from one project brief.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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[Project name] kickoff

Why, what, who, and the first milestone

Title

In short

A kickoff presentation opens a project by explaining the goal, why now, the scope, the milestones and who does what. This kit gives you an 11-slide deck, a 75-minute agenda, a live RACI board, risks collected on phones, a confidence vote and a recap email with a one-page project charter.
Time
75 minutes
People
4 to 30
Includes
Agenda, 11 slides, RACI board, charter
Plan
Pro

Updated October 4, 2026

What's in the kit

  1. 1[Project name] kickoff
  2. 2[The goal in one sentence: what will be true when this project is done?]
  3. 3Why now
  4. 4Scope
  5. 5Milestones
  6. 6RACI in one minute
  7. 7How we'll work
  8. 8Where's the biggest risk?Scope creep · Not enough people or time · Unclear decisions · Dependencies on other teams · Technical unknowns live
  9. 9How clear is your role on this project? live
  10. 10What question haven't we answered yet? live
  11. 11Let's get started

The agenda

By the end of this meeting, everyone can explain the goal, the scope, their role and the first milestone, and the first week's actions have owners.

75 min · 9 blocks, drawn to scale Fits exactly
  1. Introductions: name and what you bring, 8 minutes 8
  2. Why this project, why now, 10 minutes 10
  3. Scope: what's in and what's out, 10 minutes 10
  4. RACI: who does, decides, advises and hears, 12 minutesBrainstorm 12
  5. Risks: what could derail this?, 8 minutes 8
  6. Milestones and the first deliverable, 10 minutes 10
  7. How we'll work: meetings, channels, decisions, 7 minutes 7
  8. Confidence in the first milestone, 3 minutes 3
  9. Actions for the first week, 7 minutes 7
019385675 min
  1. +0′Introductions: name and what you bringWhat do you bring to this project?8 minCheck-in
  2. +8′Why this project, why nowTip: The slides play here. The sponsor says why, in their own words.10 minInfo
  3. +18′Scope: what's in and what's outTip: Write the out-of-scope list on screen. It will be quoted back for months.10 minDiscuss
  4. +28′RACI: who does, decides, advises and hearsAdd 'deliverable: name' to the right column12 minBrainstorm
  5. +40′Risks: what could derail this?What could derail this project?Tip: The quiet person on the team usually knows the real risk.8 minBrainstorm
  6. +48′Milestones and the first deliverable10 minDecide
  7. +58′How we'll work: meetings, channels, decisions7 minInfo
  8. +65′Confidence in the first milestoneHow confident are you we'll hit the first milestone?3 minVote
  9. +68′Actions for the first week7 minWrap-up

The board

Responsible
Who does the work?
Accountable
Who owns it and signs off? One name.
Consulted
Whose input do we need before deciding?
Informed
Who needs to know after?

The follow-up email

Subject

Kickoff recap and project charter: [project]

Thanks for a great kickoff. Here's our one-page charter.

Project: 
Sponsor: 
Project lead: 

Goal: 
Why now: 

In scope:
- 
Out of scope:
- 

Milestones:
- 

RACI: see the board in the summary below. Accountable per deliverable:
- 

Top risks and owners:
- 

How we'll work: weekly check-in on ___, channel: ___, status every Friday.

First-week actions (owner, due):
- 

Please reply by ___ if anything here is wrong.

How to run it

  1. 1Write a short project brief first: goal, why now, scope, milestones. Fill the slides from it.
  2. 2Ask the sponsor to open with why the project matters, in their own words.
  3. 3Fill the RACI board live. Each deliverable gets exactly one Accountable name.
  4. 4Collect risks on phones, agree the first milestone and take the confidence vote. Low confidence means a conversation now, not later.
  5. 5Send the recap with the one-page charter the same day and ask for corrections by a date.

Questions people ask

What should a kickoff presentation include?
The goal in one sentence, why now, what's in and out of scope, milestones, roles, how the team will work, and the main risks. Leave time for questions.
What is a project charter?
A short document that authorizes a project and records its goal, scope, milestones, sponsor, roles, risks and how the team will work. A good one fits on a page.
What is a RACI chart?
A table showing who is Responsible, Accountable, Consulted and Informed for each deliverable. The key rule: exactly one Accountable person per deliverable.

Run it with your group

pro
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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