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Meeting kitNonprofitsBoard & governance

Treasurer's report template

20 minutes 9 slides, 2 liveFree Free template

A board-ready treasurer's report: cash movement, budget vs actual and restricted funds on 9 slides, a 20-minute slot to present it, and a secretary's report.

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Free to use and to run live. No card needed.

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Treasurer's report

Period: [month or quarter] · Prepared by [name]

Title

In short

A treasurer's report tells the board how much money the organization has, what came in and went out, and how spending compares with the budget. This kit gives you 9 board-ready slides, a written report format, a secretary's report and a 20-minute slot to present it and take questions.
Time
20 minutes
Slides
9, 2 interactive
Includes
Slides, written report, secretary's report
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Treasurer's report
  2. 2Cash movement this period (replace)
  3. 3Income by source, year to date (replace)
  4. 4Budget vs actual, year to date
  5. 5Restricted funds
  6. 6Coming up
  7. 7How clear is our financial position to you after this report? live
  8. 8What would you like to see in the next treasurer's report? live
  9. 9Questions?

The agenda

By the end of this meeting, the board understands the cash position, how we're tracking against budget and what's coming, and the report is on file.

20 min · 6 blocks, drawn to scale Fits exactly
  1. Cash position: opening balance, receipts, payments, closing balance, 4 minutesInfo 4
  2. Budget vs actual, year to date, 4 minutesInfo 4
  3. Restricted funds, grants and upcoming obligations, 3 minutesInfo 3
  4. Questions from the board, 5 minutesDiscuss 5
  5. Secretary's report: correspondence and records, 2 minutes 2
  6. Report received and filed; any motions arising, 2 minutes 2
05101520 min
  1. +0′Cash position: opening balance, receipts, payments, closing balanceTip: Present the deck. Start with where the money is today; everything else follows from that.4 minInfo
  2. +4′Budget vs actual, year to dateTip: Explain only the lines more than about 10% off budget. The rest is in the written report.4 minInfo
  3. +8′Restricted funds, grants and upcoming obligationsTip: Restricted money can't pay general bills. Make sure the board can see the difference.3 minInfo
  4. +11′Questions from the boardTip: Questions are the point. Invite them even from directors who say they're 'not numbers people'.5 minDiscuss
  5. +16′Secretary's report: correspondence and records2 minInfo
  6. +18′Report received and filed; any motions arisingTip: No vote is needed to accept a treasurer's report. If it raises a decision, such as moving money to savings, that's a separate motion.2 minWrap-up

The follow-up email

Subject

Treasurer's and secretary's reports for ______

Attached for the record.

TREASURER'S REPORT
Organization: ______  Period: ______ to ______  Prepared by: ______

Opening balance (all accounts): ______
Receipts: ______
  Donations ______  Grants ______  Events ______  Membership ______  Other ______
Payments: ______
  Programs ______  Staff ______  Rent and utilities ______  Insurance ______  Other ______
Closing balance: ______
Check: opening + receipts - payments = closing [ ]

Budget vs actual, year to date
Line | Budget | Actual | % | Note
______ | ____ | ____ | __ | ______

Restricted funds (amount, purpose, deadline): ______
Upcoming obligations: ______
Bank reconciliation done on: ______ by ______

SECRETARY'S REPORT
Minutes of ______ prepared and circulated on ______.
Correspondence received: ______ (from, subject, action needed)
Correspondence sent: ______
Records filed: ______

The treasurer's report was received and filed at the meeting of ______.

How to run it

  1. 1Replace every sample number in the deck with your own, and check that opening plus receipts minus payments equals the closing balance.
  2. 2Send the written report with the agenda so the meeting goes on questions.
  3. 3Present the cash position first, then budget vs actual, then restricted funds and what's coming.
  4. 4Record the report as received and filed. Anything it raises that needs a decision becomes its own motion.
  5. 5Use the follow-up as the written report and the secretary's report for the minutes.

Questions people ask

What should a treasurer's report include?
The opening balance, receipts and payments for the period, the closing balance, budget against actual year to date, restricted funds and upcoming obligations.
Does the board vote to approve the treasurer's report?
Under Robert's Rules, no. The treasurer's report is received and filed. An audit or review report is what gets adopted.
What is a secretary's report?
A short report on the organization's records: minutes prepared and circulated, correspondence received and sent, and anything filed since the last meeting.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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