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AgendaNonprofitsBoard & governance

Union meeting

90 minutes 12 blocksFree Free template

A 90-minute general membership meeting: minutes, officer and committee reports, business by motion, an anonymous member pulse and good and welfare.

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90 min · 12 blocks, drawn to scale Fits exactly
  1. Call to order and roll call of officers, 2 minutes 2
  2. Welcome new members, with the obligation if your constitution has one, 3 minutes 3
  3. Read and approve the minutes of the last meeting, 5 minutes 5
  4. Communications and correspondence, 5 minutes 5
  5. President's report, 10 minutes 10
  6. Treasurer's report: income, spending and balances, 8 minutes 8
  7. Committee reports: grievances, bargaining, safety and organizing, 15 minutesInfo 15
  8. Unfinished business, 10 minutes 10
  9. New business: motions and votes, 15 minutesDecide 15
  10. Member pulse: our top issue right now, 4 minutes 4
  11. Good and welfare, 8 minutes 8
  12. Adjournment, 5 minutes 5
023456890 min
  1. +0′Call to order and roll call of officers2 minInfo
  2. +2′Welcome new members, with the obligation if your constitution has one3 minInfo
  3. +5′Read and approve the minutes of the last meeting5 minDecide
  4. +10′Communications and correspondence5 minInfo
  5. +15′President's report10 minInfo
  6. +25′Treasurer's report: income, spending and balancesTip: Hand out a one-page summary. Members have a right to understand where dues go, so leave time for questions.8 minInfo
  7. +33′Committee reports: grievances, bargaining, safety and organizingTip: Report grievances by number and status, never by member name.15 minInfo
  8. +48′Unfinished business10 minDiscuss
  9. +58′New business: motions and votesTip: Follow your constitution and bylaws. Use anonymous phone votes for straw polls and for votes your bylaws allow by any method. Officer elections, strike and ratification votes follow your secret-ballot rules (the LMRDA sets them for officer elections in covered US unions).15 minDecide
  10. +73′Member pulse: our top issue right nowWhat's the most important issue for members right now?Tip: Anonymous, so members answer honestly even with a supervisor's friend in the room. Share the result with the bargaining committee.4 minVote
  11. +77′Good and welfareTip: Open floor for members: news about members and their families, solidarity requests, suggestions for the union.8 minInfo
  12. +85′Adjournment5 minWrap-up

In short

A union meeting, or general membership meeting, is where a local's members hear reports from officers and committees and act on union business. This 90-minute agenda follows the traditional order, from minutes and reports to unfinished and new business and good and welfare, and adds an anonymous member pulse vote on phones.
Time
90 minutes
People
10 to 300 members
Blocks
12
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, members hear the officers' and committees' reports, act on the business in front of them and say what matters most to them. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Post the meeting notice and agenda where members will see it, with the join QR code for the pulse vote.
  2. 2Keep reports short and printed where possible, so most of the time goes to members' business.
  3. 3Use the anonymous member pulse to hear from members who won't speak up at the mic.
  4. 4Take official votes as your constitution requires, and use the summary as the base for the recording secretary's minutes.

Questions people ask

What is the order of business at a union meeting?
Call to order, roll call of officers, minutes, communications, officers' reports, committee reports, unfinished business, new business, good and welfare, and adjournment. Your constitution may set its own order.
What does good and welfare mean at a union meeting?
An open part of the meeting near the end where members can raise suggestions, share news about members and ask for support for other workers.
What should union meeting minutes include?
The date, time and place, who presided, attendance or quorum, each motion with who moved and seconded it and the result, reports received and the time of adjournment.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to use and to run live. No card needed.

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