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Churches & communitiesWeekly team

Church staff meeting

120 minutes 7 blocks Free template

A two-hour church staff meeting using Lifeway's seven topics: celebration, mission, training, updates, calendar, prayer and fellowship.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingMinistry staff are aligned on mission and the calendar and have prayed and spent time together.

120 min · 7 blocks, drawn to scale Fits exactly
  1. Celebrate what God is doing, 15 minutes 15
  2. Mission, strategy and goals, 15 minutes 15
  3. Devotion, training or leadership talk, 20 minutesInfo 20
  4. Ministry-area updates, 20 minutesInfo 20
  5. Calendar review, 15 minutes 15
  6. Extended prayer, 20 minutesCheck-in 20
  7. Fellowship over food or coffee, 15 minutes 15
0306090120 min
  1. +0′Celebrate what God is doingOne word for a win in your ministry this week15 minCheck-in
  2. +15′Mission, strategy and goals15 minInfo
  3. +30′Devotion, training or leadership talkTip: Rotate this among staff.20 minInfo
  4. +50′Ministry-area updates20 minInfo
  5. +70′Calendar reviewTip: Don't let the calendar take over the whole meeting.15 minDiscuss
  6. +85′Extended prayerOne word or name you'd like prayer for20 minCheck-in
  7. +105′Fellowship over food or coffee15 minBreak

Why it works

Built so the church staff meeting ends on time, with everyone in it.

  • Every voice in the first minutes

    A 35-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Updates stay short

    55 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    15 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • A break that ends

    Cameras pause and the timer keeps running, so the break finishes on time and everyone comes back together.

How to run it

  1. 1Start by celebrating success stories rather than defaulting to critique.
  2. 2Restate mission, strategy and goals so updates connect to them.
  3. 3Rotate the devotion, training or leadership talk among staff.
  4. 4Timebox the calendar review so it doesn't consume the meeting.
  5. 5Close with extended prayer and unhurried fellowship, ideally with food or coffee.

Questions about the church staff meeting

How long should a church staff meeting be?
Lifeway's guidance describes about two hours.
What should be on a church staff meeting agenda?
Lifeway's seven topics: celebrating what God is doing, mission and strategy, a devotion or training, ministry updates, calendar review, extended prayer, and fellowship.
How often should church staff meet?
Weekly, twice a month or monthly, according to Lifeway.

Built from

The structure, timings and tips on this page come from these sources.

  • leadership.lifeway.com

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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  • Church small group meetingA 90-minute small group in the 4W format: Welcome, Worship, Word and Works, with most of the time on Bible discussion.90 min · 4 blocks

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