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AgendaChurches & communitiesChurch & ministry

Church business meeting

60 minutes 11 blocksFree Free template

A one-hour members' business meeting: prayer, quorum, finances, membership, ministry reports and motions voted on phones, closing in prayer.

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Free to use and to run live. No card needed.

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60 min · 11 blocks, drawn to scale Fits exactly
  1. Call to order and opening prayer, 4 minutes 4
  2. Quorum under the constitution and bylaws, 2 minutes 2
  3. Approve the minutes of the last business meeting, 3 minutes 3
  4. Financial report: giving, spending and designated funds, 8 minutes 8
  5. Membership report: new members, transfers, deaths, 4 minutes 4
  6. Ministry and committee reports, 10 minutesInfo 10
  7. Old business, 6 minutes 6
  8. New business: motions and discussion, 10 minutesDecide 10
  9. Vote on the motion, 4 minutes 4
  10. Praises and prayer requests for the church family, 5 minutes 5
  11. Closing prayer and adjournment, 4 minutes 4
015304560 min
  1. +0′Call to order and opening prayerTip: The moderator presides: often the pastor or an elected moderator, as your constitution says.4 minInfo
  2. +4′Quorum under the constitution and bylawsTip: State the quorum and confirm it's met before any business. If it isn't, you can hear reports but not vote.2 minInfo
  3. +6′Approve the minutes of the last business meetingApprove the minutes of the last business meeting?3 minVote
  4. +9′Financial report: giving, spending and designated fundsTip: Year-to-date giving against budget, major expenses, and balances of designated funds. Have printed copies for members who prefer paper.8 minInfo
  5. +17′Membership report: new members, transfers, deathsTip: Read names with care. Many churches pause for a moment of remembrance for members who have died.4 minInfo
  6. +21′Ministry and committee reportsTip: Two minutes each. Ministries with nothing to decide can submit a written report instead.10 minInfo
  7. +31′Old business6 minDecide
  8. +37′New business: motions and discussionTip: Motion, second, discussion, vote. The moderator alternates speakers for and against and keeps the tone gracious.10 minDecide
  9. +47′Vote on the motionHow do you vote on the motion?Tip: If only members may vote under your constitution, share the join code with members only, or confirm with a show of hands.4 minVote
  10. +51′Praises and prayer requests for the church familyShare a praise or a prayer request for the church familyTip: Requests appear without names. Read them aloud before the closing prayer.5 minBrainstorm
  11. +56′Closing prayer and adjournment4 minWrap-up

In short

A church business meeting is when members gather to hear reports and make decisions under the church's constitution. This 60-minute agenda covers opening prayer, quorum, minutes, financial and membership reports, ministry reports, old and new business with motions voted on phones, and praises and prayer requests before the closing prayer.
Time
60 minutes
People
Church members, moderator, clerk
Votes
Minutes and each motion
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, members have heard the church's finances and ministry reports and voted on each motion, with every result recorded. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Give members notice as your constitution requires, and publish the agenda and any motions in advance.
  2. 2Confirm quorum before business. Without it, hear reports but hold the votes.
  3. 3Use the phone vote for each motion so results are counted quickly and recorded in the summary for the church clerk.
  4. 4Keep reports short so most of the time goes to the decisions members came to make.
  5. 5Close with praises and prayer requests, then prayer, so the meeting ends as worship, not business.

Questions people ask

How do you conduct a church business meeting?
Open in prayer, confirm quorum, approve the minutes, hear the financial, membership and ministry reports, then take old and new business with motions, seconds and votes, and close in prayer.
Who can vote in a church business meeting?
Your constitution and bylaws decide, usually members in good standing above a certain age. Check it before the meeting and limit voting to those members.
How is this different from an annual congregational meeting?
Business meetings happen through the year, often quarterly or monthly, for regular decisions. The annual meeting usually adds elections and the yearly budget.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to use and to run live. No card needed.

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Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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