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Churches & communitiesBoard & committee

Church council meeting

90 minutes 8 blocks Free template

A church council agenda that puts mission first: devotion, a learning discussion and reflection before reports and new business.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingThe council has reflected on its mission, reviewed progress on congregation goals and reached decisions on new business.

90 min · 8 blocks, drawn to scale Fits exactly
  1. Bible reading, devotional and prayer, 8 minutes 8
  2. Learning discussion: an article or video on mission, 25 minutesDiscuss 25
  3. Reflection: where we saw God at work, 10 minutes 10
  4. Congregation goals and progress, 10 minutes 10
  5. Ministry, property and finance reports, 15 minutesInfo 15
  6. New business, 15 minutesDecide 15
  7. Consensus check, 5 minutes 5
  8. Adjourn, 2 minutes 2
023456890 min
  1. +0′Bible reading, devotional and prayerOne word you're bringing to prayer tonight8 minCheck-in
  2. +8′Learning discussion: an article or video on missionTip: Eastern PA guidance gives this 20 to 30 minutes.25 minDiscuss
  3. +33′Reflection: where we saw God at workOne word for where you saw God at work since we last met10 minCheck-in
  4. +43′Congregation goals and progress10 minInfo
  5. +53′Ministry, property and finance reports15 minInfo
  6. +68′New businessTip: A consensus or discernment model is recommended.15 minDecide
  7. +83′Consensus checkWhere are you on this proposal?5 minVote
  8. +88′Adjourn2 minWrap-up

Why it works

Built so the church council meeting ends on time, with everyone in it.

  • Every voice in the first minutes

    A 18-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Discussion with a clock

    25 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • Updates stay short

    25 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Open with Scripture, devotion and prayer; the Book of Discipline recommends starting with nurture, outreach and witness.
  2. 2Spend 20 to 30 minutes on an article or video about mission or strategy.
  3. 3Reflect on what went well, where you saw God at work and what you learned before turning to business.
  4. 4Keep ministry items ahead of administrative reports so reports don't crowd out mission.
  5. 5Use a consensus or discernment approach for new business.

Questions about the church council meeting

How often does a church council meet?
In the United Methodist Church, at least quarterly.
What should a church council agenda include?
Following Eastern PA Conference guidance: devotion and prayer, a learning discussion on mission, reflection, a review of congregation goals, ministry, property and finance reports, and new business.
Why put mission items before reports?
So administrative reports don't crowd out the council's work of planning and evaluating the congregation's mission and ministry.

Built from

The structure, timings and tips on this page come from these sources.

  • admin.umc.org
  • epaumc.org
  • dev10.resourceumc.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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  • Church small group meetingA 90-minute small group in the 4W format: Welcome, Worship, Word and Works, with most of the time on Bible discussion.90 min · 4 blocks

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