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Office caravan / broker open-house tour

120 minutes 5 blocks Free template

A two-hour agents-only tour of new listings: route briefing, host greetings, walk-throughs and buyer matches, based on a REALTOR board process.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingEvery touring agent has seen the new listings and knows which ones fit their buyers.

120 min · 5 blocks, drawn to scale Fits exactly
  1. Route, time slots and listing order, 5 minutes 5
  2. Hosts greet touring agents, 5 minutes 5
  3. Walk-throughs of each listing on the route, 100 minutesInfo 100
  4. Optional price opinion, 3 minutes 3
  5. Buyer matches and follow-ups, 7 minutes 7
0306090120 min
  1. +0′Route, time slots and listing orderTip: The organizer sends the route and slots by Monday 11am in the Berkshire process.5 minInfo
  2. +5′Hosts greet touring agentsOne word: what are your buyers looking for right now?Tip: Hosts arrive 5–10 minutes before their slot.5 minCheck-in
  3. +10′Walk-throughs of each listing on the route100 minInfo
  4. +110′Optional price opinionHow does the list price look to you?Tip: Only if your office collects pricing feedback; the sources don't require it.3 minVote
  5. +113′Buyer matches and follow-ups7 minWrap-up

Why it works

Built so the office caravan / broker open-house tour ends on time, with everyone in it.

  • Updates stay short

    105 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Every voice in the first minutes

    A 5-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Have listing agents add the property to the MLS broker open house with a "Tour" tag by Friday 3pm.
  2. 2Send the route and time slots by Monday 11am and have hosts update their MLS times; hosts who don't are not part of the caravan.
  3. 3Ask hosts to arrive 5–10 minutes early and greet each agent at the door.
  4. 4Keep it realtors only, not public, so the focus stays on matching buyers to inventory.
  5. 5For a virtual version, choose accurately priced listings and have each agent present a filmed walk-through of one listing.

Questions about the office caravan / broker open-house tour

What is a broker caravan?
A tour where agents visit new listings together, realtors only and not open to the public, so they can match their buyers to inventory.
When do caravans run?
Weekly in the examples found, such as Tuesday mornings with a 9–11am window in Berkshire County. One virtual version runs monthly.
Can a caravan be virtual?
Yes. Florida Realtors describes agents each presenting a filmed walk-through of one listing, which is edited and posted later. Listings should be accurately priced and in good neighborhoods.

Built from

The structure, timings and tips on this page come from these sources.

  • berkshirerealtors.net
  • floridarealtors.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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