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HR & peopleAll-hands

All-hands / town hall meeting

60 minutes 6 blocks Free template

An hour-long all-hands: icebreaker, leadership and department updates, recognition, and open Q&A with questions from phones.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingEmployees have heard leadership's updates and context, seen colleagues recognized and had their questions answered.

60 min · 6 blocks, drawn to scale Fits exactly
  1. Icebreaker, 5 minutes 5
  2. Leadership updates, 15 minutesInfo 15
  3. Recognition: accomplishments and milestones, 8 minutes 8
  4. Departmental updates: finance, HR, sales, engineering, 12 minutesInfo 12
  5. Collect questions, 5 minutes 5
  6. Q&A, 15 minutesDiscuss 15
015304560 min
  1. +0′IcebreakerOne word for your month, work or otherwise?5 minCheck-in
  2. +5′Leadership updatesTip: Share context, not just results, so the Q&A has something to work with.15 minInfo
  3. +20′Recognition: accomplishments and milestones8 minInfo
  4. +28′Departmental updates: finance, HR, sales, engineering12 minInfo
  5. +40′Collect questionsWhat would you like leadership to answer today?5 minBrainstorm
  6. +45′Q&ATip: Answer the most common questions first; leaders shouldn't do all the talking.15 minDiscuss

Why it works

Built so the all-hands / town hall meeting ends on time, with everyone in it.

  • Every voice in the first minutes

    A 5-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Updates stay short

    35 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • Discussion with a clock

    15 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

How to run it

  1. 1Decide the purpose up front: sharing updates, gathering feedback or brainstorming.
  2. 2Only hold it if there's enough substance to fill the hour with meaningful discussion.
  3. 3Open with a non-work icebreaker and leave real time for recognition.
  4. 4Make room for employee questions so leaders aren't doing all the talking.
  5. 5For global or hybrid teams, record the meeting and pick time-zone-friendly slots.

Questions about the all-hands / town hall meeting

What should be on an all-hands agenda?
SHRM lists an icebreaker, leadership updates, recognition, departmental updates, and Q&A, in that order.
How long should a town hall meeting be?
SHRM's example implies about an hour, and warns that if you can't fill the hour with meaningful discussion it won't be productive.
How do you run a town hall for a hybrid or global team?
Record the meeting and choose time-zone-friendly slots.

Built from

The structure, timings and tips on this page come from these sources.

  • shrm.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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