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AgendaHR & people1:1 & people

Exit interview

40 minutes 11 blockspro Runs with Pro

A 40-minute exit interview with the same questions every time, so answers can be compared and rolled up into themes each quarter.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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40 min · 11 blocks, drawn to scale Fits exactly
  1. Thank them and explain how their answers will be used, 3 minutes 3
  2. What made you start looking, and what tipped the decision?, 6 minutesDiscuss 6
  3. The role and workload: what was the job really like?, 5 minutes 5
  4. Your manager and team: support, feedback and recognition, 6 minutesDiscuss 6
  5. Growth: did you see a future for yourself here?, 4 minutes 4
  6. Pay, benefits and flexibility compared with your new role, 4 minutes 4
  7. What should we keep doing?, 3 minutes 3
  8. Would you recommend us as a place to work?, 2 minutes 2
  9. Would you consider coming back one day?, 2 minutes 2
  10. Anything else you'd like us to know?, 3 minutes 3
  11. Final logistics and thank you, 2 minutes 2
010203040 min
  1. +0′Thank them and explain how their answers will be usedTip: Run it as HR or a neutral person, not the direct manager. Say what stays confidential and that answers are combined into quarterly themes.3 minInfo
  2. +3′What made you start looking, and what tipped the decision?Tip: The first reason is often the polite one. Follow up with "And what else?" at least once.6 minDiscuss
  3. +9′The role and workload: what was the job really like?5 minDiscuss
  4. +14′Your manager and team: support, feedback and recognitionTip: Ask for examples. Don't defend or explain; just take notes.6 minDiscuss
  5. +20′Growth: did you see a future for yourself here?4 minDiscuss
  6. +24′Pay, benefits and flexibility compared with your new role4 minDiscuss
  7. +28′What should we keep doing?3 minDiscuss
  8. +31′Would you recommend us as a place to work?Would you recommend working here to a friend?Tip: Asked the same way every time, so you can track the answer across leavers.2 minVote
  9. +33′Would you consider coming back one day?2 minDiscuss
  10. +35′Anything else you'd like us to know?3 minDiscuss
  11. +38′Final logistics and thank you2 minWrap-up

In short

An exit interview is a conversation with a departing employee about why they're leaving and what the organization should change. This 40-minute template asks the same ten questions every time, run by HR rather than the manager, so answers can be compared and rolled up into themes each quarter.
Time
40 minutes
Questions
10, same every time
Run by
HR or a neutral person
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, we understand why this person is leaving and what we should change or keep, in a form we can compare across leavers. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Schedule it in the last week or two, run by HR or someone outside the person's reporting line.
  2. 2Ask the same questions in the same order every time; that's what makes the answers comparable.
  3. 3Listen and take notes. Don't argue with or explain away what you hear.
  4. 4Each quarter, roll the summaries up into themes and share the top three with leadership, without names.

Questions people ask

What questions are asked in an exit interview?
Why did you start looking? What tipped the decision? What was the role really like? How was the support from your manager and team? Did you see a future here? What should we keep? Would you come back?
Who should conduct an exit interview?
HR or someone outside the employee's reporting line. People are more candid when they're not talking to the manager they're leaving.
What do you do with exit interview results?
Look for patterns, not single answers. Roll interviews up each quarter into the top themes and act on them.

Run it with your group

pro
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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