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Board meeting agenda

90 minutes 9 blocks Free template

Board meetings carry formal items that must happen in order: approving the agenda and minutes, hearing reports, voting on resolutions. The risk is that reports take the whole meeting and the one strategic question gets ten minutes at the end.

See the agenda

Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingThe board approves the quarter's accounts and decides on the strategic question.

90 min · 9 blocks, drawn to scale Fits exactly
  1. Opening and approval of the agenda, 5 minutes 5
  2. Approve minutes from last meeting, 5 minutes 5
  3. CEO report, 15 minutesInfo 15
  4. Financial report, 15 minutesInfo 15
  5. Strategic question, 20 minutesDiscuss 20
  6. Resolution, 5 minutes 5
  7. Break, 10 minutes 10
  8. Decisions and resolutions, 10 minutes 10
  9. Any other business, next meeting, 5 minutes 5
023456890 min
  1. +0′Opening and approval of the agenda5 minInfo
  2. +5′Approve minutes from last meeting5 minDecide
  3. +10′CEO report15 minInfo
  4. +25′Financial report15 minInfo
  5. +40′Strategic question20 minDiscuss
  6. +60′ResolutionDo you approve the resolution as presented?5 minVote
  7. +65′Break10 minBreak
  8. +75′Decisions and resolutions10 minDecide
  9. +85′Any other business, next meeting5 minWrap-up

Why it works

Built so the board meeting agenda ends on time, with everyone in it.

  • Updates stay short

    35 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Discussion with a clock

    20 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • A break that ends

    Cameras pause and the timer keeps running, so the break finishes on time and everyone comes back together.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Circulate reports a week ahead and treat the report blocks as time for questions, not for reading slides aloud.
  2. 2Name the strategic question in the agenda itself so members arrive with a position.
  3. 3Run resolutions as phone votes. Everyone votes at once, the tally is visible, and the summary records the count.
  4. 4Capture every resolution as a decision the moment it passes, with the vote count in the text.
  5. 5Keep any other business short by asking for items at the start, not the end.

About this meeting

This board meeting agenda keeps the formalities tight, gives the strategic question a protected block in the middle, and runs votes on members' phones with a live tally so the result is recorded on the spot.

Questions about the board meeting agenda

What is the standard order of a board meeting agenda?
Call to order and approval of the agenda, approval of previous minutes, reports, old business, new business and resolutions, any other business, adjournment. This template follows that order with a protected strategic discussion.
How long should a board meeting be?
Ninety minutes to two hours. Longer meetings tend to mean reports are being read aloud instead of pre-read.
How are votes recorded in a board meeting?
The minutes record the motion, who moved and seconded it, and the count. A phone vote with a live tally gives you the count instantly and the summary keeps it.

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

14 days free · No card needed

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Run this agenda in a minute.

Open it in the builder, adjust the minutes, press Run live. Everyone joins with a scan.

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