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Any teamKickoff

Project kickoff meeting agenda

60 minutes 7 blocks Free template

A kickoff has one job: everyone leaves able to explain the goal, their role and the first milestone in the same words. Most kickoffs are a slide deck about the project instead.

See the agenda

Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingEveryone can explain the goal, their role and the first milestone.

60 min · 7 blocks, drawn to scale Fits exactly
  1. Introductions and what you bring, 8 minutes 8
  2. Why this project, why now, 10 minutesInfo 10
  3. Scope: in and out, 12 minutesDiscuss 12
  4. Risks and unknowns, 8 minutes 8
  5. Roles and first milestone, 10 minutesDecide 10
  6. How we will work together, 7 minutes 7
  7. Actions for the first week, 5 minutes 5
015304560 min
  1. +0′Introductions and what you bring8 minCheck-in
  2. +8′Why this project, why now10 minInfo
  3. +18′Scope: in and out12 minDiscuss
  4. +30′Risks and unknownsWhat could derail this project?8 minBrainstorm
  5. +38′Roles and first milestone10 minDecide
  6. +48′How we will work together7 minInfo
  7. +55′Actions for the first week5 minWrap-up

Why it works

Built so the project kickoff meeting agenda ends on time, with everyone in it.

  • Every voice in the first minutes

    A 8-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Updates stay short

    17 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    12 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Ask each person to say what they bring, not their job title. It makes the roles block faster.
  2. 2Write the out-of-scope list on screen. It will be quoted back for months.
  3. 3Collect risks on phones. The quiet person on the team usually knows the real one.
  4. 4Capture roles and the first milestone as decisions with names and a date.
  5. 5Finish with actions that are due within a week, so the project has momentum by the next meeting.

About this meeting

This project kickoff meeting agenda spends its time on the parts that go wrong later: what is out of scope, which risks people are quietly worried about, and who owns what by when.

Questions about the project kickoff meeting agenda

What should a project kickoff meeting cover?
Why the project exists, what is in and out of scope, the main risks, roles, the first milestone, and how the team will work together. Plus first-week actions.
Who should attend a kickoff meeting?
Everyone who will do the work, the sponsor, and anyone whose team is affected. If they cannot explain the goal afterwards, they should have been there.
How long is a kickoff meeting?
Sixty minutes for most projects. Large programmes may need a half day, split into blocks with breaks.

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

14 days free · No card needed

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Open it in the builder, adjust the minutes, press Run live. Everyone joins with a scan.

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