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AgendaHOAs & residentsBoard & governance

HOA meeting

75 minutes 11 blocksFree Free template

A 75-minute HOA board meeting: homeowner open forum, treasurer and management reports, board votes in the open and an advisory owner budget pulse.

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75 min · 11 blocks, drawn to scale Fits exactly
  1. Call to order, quorum of the board and proof of notice, 2 minutes 2
  2. Approve the agenda and the last meeting's minutes, 3 minutes 3
  3. Homeowner open forum, 18 minutesInfo 18
  4. Treasurer's report: operating budget, reserves and delinquencies, 8 minutes 8
  5. Management report: maintenance, violations and vendors, 8 minutes 8
  6. Committee reports: architectural review, landscape, social, 7 minutes 7
  7. Unfinished business, 8 minutes 8
  8. New business: motions and board votes, 12 minutesDecide 12
  9. Owner pulse: priority for next year's budget, 4 minutes 4
  10. Next meeting date and notice of any executive session, 3 minutes 3
  11. Adjournment, 2 minutes 2
019385675 min
  1. +0′Call to order, quorum of the board and proof of notice2 minInfo
  2. +2′Approve the agenda and the last meeting's minutes3 minDecide
  3. +5′Homeowner open forumTip: Many states, including California and Florida, give owners the right to speak at board meetings. Set the time per owner (often 3 minutes) and say it at the start. The board listens; new items go on a future agenda.18 minInfo
  4. +23′Treasurer's report: operating budget, reserves and delinquenciesTip: Report delinquencies as totals, never by owner name in open session.8 minInfo
  5. +31′Management report: maintenance, violations and vendors8 minInfo
  6. +39′Committee reports: architectural review, landscape, social7 minInfo
  7. +46′Unfinished business8 minDecide
  8. +54′New business: motions and board votesTip: Board votes are taken openly and recorded in the minutes. Don't use anonymous phone votes for board action.12 minDecide
  9. +66′Owner pulse: priority for next year's budgetWhat should next year's budget prioritize?Tip: For owners in the room, advisory only. Board members don't vote here.4 minVote
  10. +70′Next meeting date and notice of any executive sessionTip: Executive sessions are for matters such as legal advice, violation hearings, delinquent accounts and contracts, as your state allows. Announce the general reason.3 minInfo
  11. +73′Adjournment2 minWrap-up

In short

An HOA meeting is a homeowners association board's regular meeting to manage the community's budget, maintenance and rules in front of owners. This 75-minute agenda opens with a timed homeowner forum, covers treasurer, management and committee reports, takes board votes openly and adds an advisory owner budget pulse on phones.
Time
75 minutes
People
Board plus owners
Blocks
11
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, the board hears owners, reviews finances and operations and decides each item in the open. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Give owners notice of the meeting as your state law and governing documents require, with the agenda and the join QR code.
  2. 2Open with the homeowner forum and keep every speaker to the same time with the timer.
  3. 3Take board votes openly by motion; use phones only for the owners' advisory pulse.
  4. 4Use the summary as the starting point for the minutes, and post them for owners.

Questions people ask

What should be on an HOA meeting agenda?
Call to order and quorum, approval of minutes, a homeowner forum, treasurer's and management reports, committee reports, unfinished and new business, the next meeting date and adjournment.
What are the rules for HOA board meetings?
They're set by state law and your governing documents. Most states require advance notice to owners, open meetings with limited executive sessions, and a chance for owners to speak.
Can homeowners speak at HOA board meetings?
In many states, yes. California and Florida, for example, give owners the right to speak at board meetings, subject to reasonable time limits.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Goes well with

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