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AgendaIT & securityPrioritisation

IT steering committee

90 minutes 10 blockspro Runs with Pro

A 90-minute IT steering meeting: portfolio health by exception, red projects decided, new requests heard, priorities voted and ranked against capacity.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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90 min · 10 blocks, drawn to scale Fits exactly
  1. One word for how IT is serving the business right now, 3 minutes 3
  2. Decisions and actions from the last meeting, 5 minutes 5
  3. Portfolio health: status, budget and risk of active projects, 15 minutesInfo 15
  4. Projects in red: recover, rescope or stop, 12 minutes 12
  5. New requests: business cases from sponsors, 15 minutesInfo 15
  6. Which kind of investment matters most next quarter?, 5 minutes 5
  7. Rank the requests against capacity and budget, 12 minutes 12
  8. IT strategic plan: progress against this year's goals, 10 minutes 10
  9. Risks, policies and decisions that need this committee, 8 minutes 8
  10. Decisions, owners and what we'll tell the organization, 5 minutes 5
023456890 min
  1. +0′One word for how IT is serving the business right nowOne word for how IT is serving the business right now?3 minCheck-in
  2. +3′Decisions and actions from the last meeting5 minFollow-up
  3. +8′Portfolio health: status, budget and risk of active projectsTip: Exceptions only. Green projects are in the packet; the meeting talks about amber and red.15 minInfo
  4. +23′Projects in red: recover, rescope or stopTip: Ask for a recommendation from each project's sponsor, not a status update. Stopping a project is a legitimate result.12 minDecide
  5. +35′New requests: business cases from sponsorsTip: Five minutes per sponsor: the problem, the value, the cost and what happens if we don't do it.15 minInfo
  6. +50′Which kind of investment matters most next quarter?Which kind of investment matters most next quarter?Tip: Anonymous, so members vote their view and not their boss's. Use the result as the tie-breaker in the next block.5 minVote
  7. +55′Rank the requests against capacity and budgetTip: Rank, don't approve everything. Anything below the capacity line waits for the next cycle.12 minDecide
  8. +67′IT strategic plan: progress against this year's goals10 minDiscuss
  9. +77′Risks, policies and decisions that need this committeeTip: For example accepting a security risk, approving a policy or funding an unplanned upgrade.8 minDecide
  10. +85′Decisions, owners and what we'll tell the organization5 minWrap-up

In short

An IT steering committee is a group of business and IT leaders that sets IT priorities, approves major investments and oversees the project portfolio. This 90-minute agenda reviews portfolio health by exception, decides what happens to red projects, hears new requests and ranks them against capacity after an anonymous priority vote.
Time
90 minutes
People
6 to 12 leaders
Blocks
10, decisions first
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, the committee has decided what happens to projects in trouble and ranked new requests against capacity and budget. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Send the portfolio dashboard and new business cases a week ahead; the meeting is for decisions, not reading.
  2. 2Report by exception: talk only about amber and red projects.
  3. 3Use the anonymous investment vote to set the tie-breaker, then rank requests against real capacity.
  4. 4Leave with ranked priorities, owners and one message for the wider organization.

Questions people ask

What does an IT steering committee do?
It aligns IT with business strategy: it sets priorities, approves major investments, oversees the project portfolio and decides on risks and policies.
Who should be on an IT steering committee?
The CIO or IT director, senior leaders from the main business units, finance and often security. Members need the authority to commit budget and people.
How often should an IT steering committee meet?
Monthly or quarterly. Monthly suits organizations with many active projects; quarterly suits a stable portfolio.

Run it with your group

pro
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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