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AgendaIT & securityProject kickoff

Go-live readiness meeting

60 minutes 11 blockspro Runs with Pro

A go/no-go meeting that walks the readiness checklist, from defects and data migration to cutover and rollback, then takes each lead's call.

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60 min · 11 blocks, drawn to scale Fits exactly
  1. Purpose: the go/no-go criteria and who makes the call, 3 minutes 3
  2. Testing: user acceptance sign-off and open defects by severity, 8 minutes 8
  3. Data migration: rehearsal results and reconciliation, 7 minutes 7
  4. Cutover plan: timeline, owners and the point of no return, 8 minutes 8
  5. Rollback plan: triggers, steps and how long it takes, 5 minutes 5
  6. Support readiness: hypercare rota, escalation path and service desk, 5 minutes 5
  7. People readiness: training complete, communications sent, 5 minutes 5
  8. Open risks and mitigations, 7 minutes 7
  9. Readiness poll, 3 minutes 3
  10. Go/no-go decision by the sponsor, with any conditions, 4 minutes 4
  11. Communications and the first checkpoint after cutover, 5 minutes 5
015304560 min
  1. +0′Purpose: the go/no-go criteria and who makes the callTip: Criteria are agreed before this meeting, not during it. For example: no open critical defects, a full migration rehearsal reconciled, rollback tested.3 minInfo
  2. +3′Testing: user acceptance sign-off and open defects by severity8 minInfo
  3. +11′Data migration: rehearsal results and reconciliationTip: How long did the last rehearsal take, and did the record counts and totals reconcile?7 minInfo
  4. +18′Cutover plan: timeline, owners and the point of no returnTip: Walk the cutover hour by hour. Name the point after which rolling back costs more than fixing forward.8 minInfo
  5. +26′Rollback plan: triggers, steps and how long it takes5 minInfo
  6. +31′Support readiness: hypercare rota, escalation path and service desk5 minInfo
  7. +36′People readiness: training complete, communications sent5 minInfo
  8. +41′Open risks and mitigations7 minDiscuss
  9. +48′Readiness pollAre we ready to go live?Tip: Anonymous first, so nobody just follows the sponsor. Then each workstream lead states their call out loud for the record.3 minVote
  10. +51′Go/no-go decision by the sponsor, with any conditions4 minDecide
  11. +55′Communications and the first checkpoint after cutover5 minWrap-up

In short

A go-live readiness meeting, or go/no-go meeting, decides whether a system launch goes ahead as planned. This 60-minute agenda walks the go-live checklist, including testing, data migration, the cutover plan and rollback, support and training, then takes an anonymous readiness poll and each lead's call before the sponsor decides.
Time
60 minutes
People
Sponsor and workstream leads
Checklist
7 readiness areas
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, the sponsor decides go, go with conditions, or no-go, based on a checked readiness list and each lead's call. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Agree the go/no-go criteria at least a week before, and circulate the readiness checklist with evidence for each item.
  2. 2Walk the checklist in order; any item that fails a criterion is raised before the poll, not after.
  3. 3Take the anonymous readiness poll, then ask each lead for their call out loud.
  4. 4Record the decision and conditions in the summary and send it to everyone on the cutover plan.

Questions people ask

What is a cutover plan?
The step-by-step, hour-by-hour plan for moving from the old system to the new one: tasks, owners, timings, checkpoints, the point of no return and the rollback steps.
What should be on a go-live checklist?
Testing sign-off and open defects, data migration results, the cutover and rollback plans, support and hypercare cover, training, communications and sign-off from each business area.
Who decides in a go/no-go meeting?
The project sponsor, based on criteria agreed beforehand and a call from each workstream lead.

Run it with your group

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  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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