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AgendaMarketingPitch & sales

Podcast episode run sheet

60 minutes 13 blocksFree Free template

A timed 60-minute recording run sheet: tech check, cold open, intros, three segments with guest questions, an ad read, rapid-fire round and outro.

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60 min · 13 blocks, drawn to scale Fits exactly
  1. Pre-record check: levels, recording on, phones silent, 5 minutes 5
  2. Cold open: a short teaser, 1 minutes 1
  3. Intro and theme music cue, 1 minutes 1
  4. Host intro: what this episode is about and why it matters, 2 minutes 2
  5. Guest introduction, 2 minutes 2
  6. Segment 1: the guest's story, 14 minutesDiscuss 14
  7. Mid-roll ad read, 2 minutes 2
  8. Segment 2: the main topic, three key questions, 15 minutesDiscuss 15
  9. Segment 3: listener questions, 6 minutes 6
  10. Rapid-fire round, 4 minutes 4
  11. Where to find the guest, and the call to action, 2 minutes 2
  12. Outro and post-roll, 2 minutes 2
  13. Post-record: pickups, retakes and clip moments, 4 minutes 4
015304560 min
  1. +0′Pre-record check: levels, recording on, phones silentTip: Record a backup track on each side if you can. Check the guest's mic, headphones and room before you hit record.5 minInfo
  2. +5′Cold open: a short teaserTip: Optional. Many hosts pick the teaser from the best moment after recording instead.1 minInfo
  3. +6′Intro and theme music cue1 minInfo
  4. +7′Host intro: what this episode is about and why it matters2 minInfo
  5. +9′Guest introductionTip: Two sentences: who they are and why they're the right person for this topic. Confirm the pronunciation of their name beforehand.2 minInfo
  6. +11′Segment 1: the guest's storyTip: "How did you get into this?" "What was the moment it clicked?" "What did you get wrong early on?"14 minDiscuss
  7. +25′Mid-roll ad readTip: Read from the sponsor's approved script and say clearly that it's sponsored.2 minInfo
  8. +27′Segment 2: the main topic, three key questionsTip: Write the three questions here. Ask for one concrete example each; examples make the best clips.15 minDiscuss
  9. +42′Segment 3: listener questionsWhat would you like to ask our guest?Tip: Collect questions from your community before recording, or from a live audience on their phones.6 minBrainstorm
  10. +48′Rapid-fire roundTip: Five quick questions with one-line answers: a book, a habit, a tool, a piece of advice, what's next.4 minDiscuss
  11. +52′Where to find the guest, and the call to action2 minInfo
  12. +54′Outro and post-roll2 minWrap-up
  13. +56′Post-record: pickups, retakes and clip momentsTip: Re-record any flubbed intro lines, and note the timestamps of the best moments for the editor.4 minInfo

In short

A podcast run sheet is a timed outline of an episode, segment by segment, that keeps the recording on track. This 60-minute template covers the tech check, cold open, intros, three segments with guest questions, a mid-roll ad read, a rapid-fire round, the call to action and post-record pickups.
Time
60 minutes
Segments
13, timed
For
Interview and co-hosted shows
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, the episode is recorded with every segment, the ad read and the call to action, and the editor knows where the best clips are. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Fill in the segment questions in the notes before the guest arrives, and share the outline with them a few days ahead.
  2. 2Run the timers on a phone or tablet beside the mic so every segment lands on time without watching a clock.
  3. 3Collect listener questions from your community before recording.
  4. 4Use the summary to brief your editor on the best moments, pickups and show notes.

Questions people ask

How do you outline a podcast episode?
List the segments in order with a time for each: intro, guest introduction, two or three main segments with your key questions, ad reads, a closing round and the call to action.
Should you script a podcast?
Most interview shows script only the intro, ad reads and outro, and use an outline of questions for the conversation so it sounds natural.
What goes in a podcast episode template?
The episode title and guest, a tech checklist, the timed segments and questions, ad reads, the call to action and notes for the editor.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to use and to run live. No card needed.

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