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Weekly marketing team meeting

60 minutes 6 blocks Free template

A 60-minute weekly marketing meeting: KPI pacing, milestone progress, wins, calendar conflicts and a rotating deep dive.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingThe team knows which metrics are off pace and has resolved this week's calendar conflicts.

60 min · 6 blocks, drawn to scale Fits exactly
  1. KPI pacing: red, yellow, green across the funnel, 10 minutesInfo 10
  2. Monthly milestone progress, 15 minutesDiscuss 15
  3. Learnings, wins and news, 10 minutesInfo 10
  4. Marketing calendar blockers: launches and campaigns, 10 minutesDecide 10
  5. Topic sharing: rotating deep dive, 12 minutesDiscuss 12
  6. Closing round, 3 minutes 3
015304560 min
  1. +0′KPI pacing: red, yellow, green across the funnelTip: Have owners post status asynchronously before the meeting.10 minInfo
  2. +10′Monthly milestone progress15 minDiscuss
  3. +25′Learnings, wins and news10 minInfo
  4. +35′Marketing calendar blockers: launches and campaigns10 minDecide
  5. +45′Topic sharing: rotating deep dive12 minDiscuss
  6. +57′Closing roundOne word: what are you excited about this week?3 minCheck-in

Why it works

Built so the weekly marketing team meeting ends on time, with everyone in it.

  • Updates stay short

    20 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    27 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Every voice in the first minutes

    A 3-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

How to run it

  1. 1Ask everyone to update status asynchronously before the meeting so the time goes to discussion.
  2. 2Open with red/yellow/green pacing on full-funnel metrics.
  3. 3Check progress against monthly milestones anchored in quarterly OKRs set with cross-functional input.
  4. 4Resolve launch and campaign conflicts on the marketing calendar.
  5. 5Rotate the deep-dive topic and close with a quick round on what people are excited about.

Questions about the weekly marketing team meeting

How long should a weekly marketing meeting be?
Range's template runs 60 minutes. BuildRemote's 45-minute version splits into reporting (15), sprint or project review (10), discussion (15) and next steps (5).
What should a marketing team meeting agenda include?
KPI pacing, milestone progress, learnings and wins, marketing calendar conflicts, and a rotating deep dive.
Why do weekly marketing meetings lose focus?
Without quarterly OKRs planned with cross-functional input, the weekly meeting has no goals to anchor it, and without async status prep it turns into reporting.

Built from

The structure, timings and tips on this page come from these sources.

  • range.co
  • buildremote.co

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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