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Restaurant weekly management meeting

30 minutes 6 blocks Free template

A focused 30 minutes for the management team: last week's numbers, the standing checklist, this week's priorities and owned actions.

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By the end of this meetingThe management team agrees this week's priorities and every action has an owner and a due date.

30 min · 6 blocks, drawn to scale Fits exactly
  1. Numbers: sales, food cost, labour, covers, turnover, 7 minutesInfo 7
  2. Standing checklist: bookings, staffing, maintenance, feedback, stock, compliance, 8 minutesDiscuss 8
  3. This week's priorities, 5 minutesDiscuss 5
  4. Pick the top priority, 2 minutes 2
  5. Agree actions with owners and due dates, 5 minutesDecide 5
  6. Check last week's actions, 3 minutes 3
08152330 min
  1. +0′Numbers: sales, food cost, labour, covers, turnoverTip: Show the figures on screen rather than reading them out.7 minInfo
  2. +7′Standing checklist: bookings, staffing, maintenance, feedback, stock, compliance8 minDiscuss
  3. +15′This week's priorities5 minDiscuss
  4. +20′Pick the top priorityWhat should be our number one priority this week?2 minVote
  5. +22′Agree actions with owners and due dates5 minDecide
  6. +27′Check last week's actionsTip: Most meetings agree actions and never check them; go through each one.3 minWrap-up

Why it works

Built so the restaurant weekly management meeting ends on time, with everyone in it.

  • Updates stay short

    7 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    13 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Keep it to a focused 30 minutes, same day each week.
  2. 2Put the agenda on screen so the structure holds when someone else chairs.
  3. 3Review the same numbers every week: sales, food cost, labour cost and hours, covers and staff turnover.
  4. 4Give every action an owner and a due date before moving on.
  5. 5Keep notes and actions in one shared record, not scattered across chats and notebooks.

Questions about the restaurant weekly management meeting

How long should a restaurant manager meeting be?
The source recommends a focused 30 minutes each week.
What should a weekly restaurant management meeting cover?
Last week's numbers (sales, food cost, labour cost and hours, covers, turnover), a standing checklist of bookings, staffing, maintenance, customer feedback, stock and compliance, this week's priorities, and actions with owners.
Why do management meetings stop working?
The main pitfall named is agreeing actions and never checking them. The structure also tends to break down when someone else chairs unless the agenda is on screen.

Built from

The structure, timings and tips on this page come from these sources.

  • yourpilla.com

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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