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WorkshopManufacturingProblem solving

DMAIC project review

60 minutes 7 blockspro Runs with Pro

A tollgate review for Six Sigma projects: evidence and questions per phase on one board, the gate checklist and a pass, hold or stop vote.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

Share
Define
Problem in numbers, scope, customer needs
Measure
Baseline, data plan, trusted measurement
Analyze
Root causes proven with data
Improve
Pilot results against the baseline
Control
Control plan, owner, handover

In short

DMAIC (define, measure, analyze, improve, control) is the five-phase method Six Sigma teams use to improve an existing process. This template runs a 60-minute tollgate review: evidence and questions per phase on a live board, a gate checklist, a pass, hold or stop vote, and actions with owners and the next gate date.
Time
60 minutes
People
3 to 12
Board
5 phases, 3 dots each
Plan
Pro

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, the sponsor has decided whether the project passes this gate, and open actions have owners and dates.

60 min · 7 blocks, drawn to scale Fits exactly
  1. Charter recap: problem, goal, scope, 5 minutes 5
  2. The belt presents this phase's results, 10 minutesInfo 10
  3. Questions and evidence, phase by phase, 12 minutesBrainstorm 12
  4. The gate checklist for this phase, 15 minutesDiscuss 15
  5. Tollgate decision, 5 minutes 5
  6. Actions, owners and the next gate date, 8 minutes 8
  7. Read back the decision, 5 minutes 5
015304560 min
  1. +0′Charter recap: problem, goal, scopeTip: Read the problem and goal statements from the charter. If they've drifted, that's the first thing to discuss.5 minInfo
  2. +5′The belt presents this phase's resultsTip: Data first, conclusions second. Ten minutes is plenty if the board was shared beforehand.10 minInfo
  3. +15′Questions and evidence, phase by phaseTip: Reviewers add questions and risks under each phase from their phones. Earlier phases count too: a weak baseline undermines every later result.12 minBrainstorm
  4. +27′The gate checklist for this phaseTip: Dot-vote the biggest concerns first. Typical gate questions: Define, is the problem in numbers? Measure, do we trust the data? Analyze, are causes proven, not assumed? Improve, did the pilot beat the baseline? Control, does the process owner accept the control plan?15 minDiscuss
  5. +42′Tollgate decisionShould this project pass the gate?Tip: The sponsor makes the call; the vote shows where the room stands.5 minVote
  6. +47′Actions, owners and the next gate date8 minDecide
  7. +55′Read back the decision5 minWrap-up

How to run it

  1. 1Share the board a day ahead with the belt's evidence already in each phase column.
  2. 2Let the belt present, then collect questions from every reviewer's phone. Juniors raise data concerns more easily this way.
  3. 3Dot-vote the biggest concerns and walk the gate checklist for the current phase.
  4. 4Take the tollgate vote, record the sponsor's decision and set the next gate date. The summary keeps the decision on record.

Questions people ask

What is DMAIC?
A data-driven improvement cycle from Six Sigma: Define the problem, Measure the current process, Analyze the root causes, Improve the process and Control it so the gains last.
What is a DMAIC tollgate review?
A checkpoint at the end of each phase where the sponsor and reviewers check the evidence and decide whether the project moves on, needs more work or stops.
What happens in each phase of DMAIC?
Define sets the problem, goal and scope. Measure sets a trusted baseline. Analyze proves the root causes. Improve tests and implements solutions. Control hands over a plan that keeps the gains.

Run it with your group

pro
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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