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WorkshopManufacturingProblem solving

Value stream mapping workshop

120 minutes 9 blockspro Runs with Pro

Walk the stream, map the current state with data, find the waits, design the future state and give every kaizen burst an owner.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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Current steps
Each process box, customer end first
Step data
Cycle time, changeover, uptime, people
Waits
Inventory: where work sits, and how long
Kaizen bursts
Improvements that make flow possible
Future state
Flow, pull, one scheduling point

In short

A value stream map shows every step, wait and hand-off it takes to deliver a product to a customer, with data on each. This two-hour workshop walks the stream, maps the current state on a live board, compares lead time with process time, designs the future state and gives each kaizen burst an owner.
Time
2 hours
People
4 to 12
Board
5 columns, 3 dots each
Plan
Pro

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, we have a current-state map with real data, a future-state design and kaizen bursts with owners and dates.

120 min · 9 blocks, drawn to scale Fits exactly
  1. Scope: product family, demand and takt time, 10 minutes 10
  2. Walk the value stream, 25 minutesDiscuss 25
  3. Current state: steps, data and waits, 20 minutesBrainstorm 20
  4. Lead time against process time, 10 minutes 10
  5. Break, 10 minutes 10
  6. Dot-vote the biggest wastes, 6 minutes 6
  7. Design the future state, 20 minutesDiscuss 20
  8. Kaizen bursts: owners and dates, 14 minutes 14
  9. What we'll review and when, 5 minutes 5
0306090120 min
  1. +0′Scope: product family, demand and takt timeTip: Pick one product family. Takt time is available working time divided by customer demand. Bring your own numbers.10 minInfo
  2. +10′Walk the value streamTip: Walk it in person, starting at shipping and working upstream to receiving, as Rother and Shook suggest in Learning to See. Collect real times; don't rely on the standard.25 minDiscuss
  3. +35′Current state: steps, data and waitsTip: Everyone adds what they saw. Put a number on every wait: how much inventory, how many days.20 minBrainstorm
  4. +55′Lead time against process timeTip: Add up the waiting time and the processing time. The gap is usually large, and it's where the opportunity is.10 minDiscuss
  5. +65′Break10 minBreak
  6. +75′Dot-vote the biggest wastesTip: Three dots each. Move the winners into the kaizen bursts column.6 minDiscuss
  7. +81′Design the future stateTip: Ask: what is takt? Where can work flow continuously? Where do we need a pull system? Which single point schedules the whole stream?20 minDiscuss
  8. +101′Kaizen bursts: owners and datesTip: Each burst gets an owner, a date and the measure that will show it worked. Plan the next review in 30 to 90 days.14 minDecide
  9. +115′What we'll review and when5 minWrap-up

How to run it

  1. 1Choose one product family and calculate takt time before the workshop.
  2. 2Walk the stream in person, from shipping upstream, and add what you see to the board from your phones as you go.
  3. 3Put a number on every step and every wait, then compare total lead time with total process time.
  4. 4Dot-vote the biggest wastes, design the future state and give each kaizen burst an owner and a date.

Questions people ask

What is value stream mapping?
A lean tool for drawing the flow of material and information needed to deliver a product, with times and inventory at each step, so a team can see the waste and design a better flow.
What's the difference between a current state and a future state map?
The current state shows how work flows today, with real data. The future state is the design you're aiming for in the next few months, with the kaizen bursts needed to get there.
What is a kaizen burst?
A starburst shape on the map marking an improvement needed to reach the future state, such as cutting a changeover or adding a pull system. Each one becomes an action with an owner.

Run it with your group

pro
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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