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WorkshopManufacturingProblem solving

PDCA cycle board

45 minutes 7 blocksFree Free template

Plan, do, check, act for small improvement experiments: review last cycle's result, decide to adopt, adapt or abandon, and plan the next test.

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Free to use and to run live. No card needed.

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Plan
If we change X, we expect Y to go from A to B
Do
Run it small: where, who, how long
Act
Adopt, adapt or abandon
Check
What the data showed against the prediction

In short

The PDCA cycle (plan, do, check, act) is a four-step loop for improving a process through small tests. This template gives you a four-part board, a 45-minute review agenda that checks last cycle's result, a vote to adopt, adapt or abandon the change, and a plan for the next experiment with a prediction and an owner.
Time
45 minutes
People
3 to 12
Board
4 parts, 3 dots each
Plan
Free

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, last cycle's change has a decision, and the next small experiment has a prediction, a measure and an owner.

45 min · 7 blocks, drawn to scale Fits exactly
  1. One small thing that got in the way this week, 3 minutes 3
  2. Last cycle's experiment: what did we try?, 5 minutes 5
  3. Fill the cycle, 12 minutesBrainstorm 12
  4. Check: what did the data show?, 8 minutesDiscuss 8
  5. Act: what do we do with last cycle's change?, 4 minutes 4
  6. Plan the next experiment: prediction, measure, owner, 8 minutesDecide 8
  7. Do: who runs it, and when we check, 5 minutes 5
011233445 min
  1. +0′One small thing that got in the way this weekOne small thing that got in the way of good work this week3 minCheck-in
  2. +3′Last cycle's experiment: what did we try?5 minFollow-up
  3. +8′Fill the cycleTip: Check and Act for last cycle's experiment; Plan and Do for the next one. Plans state a prediction: 'If we X, we expect Y to change from A to B.'12 minBrainstorm
  4. +20′Check: what did the data show?Tip: Compare the result with the prediction. A failed prediction is still learning; write down what surprised you.8 minDiscuss
  5. +28′Act: what do we do with last cycle's change?What should we do with the change we tested?4 minVote
  6. +32′Plan the next experiment: prediction, measure, ownerTip: Dot-vote the plan notes first if there are several. Keep it small enough to run before the next review.8 minDecide
  7. +40′Do: who runs it, and when we check5 minWrap-up

How to run it

  1. 1Hold it every week or two, at the same time, so the cycle keeps turning.
  2. 2Start from last cycle's experiment: what you tried and what the numbers showed.
  3. 3Vote to adopt, adapt or abandon the change, then plan one small new test with a written prediction.
  4. 4Keep experiments small enough to run before the next review. Agendiq's follow-up brings the plan back next time.

Questions people ask

What is the PDCA cycle?
Plan a change with a prediction, do it on a small scale, check the result against the prediction, then act: adopt it, adapt it or abandon it. Then start again.
What's the difference between PDCA and PDSA?
PDSA (plan, do, study, act) is the version W. Edwards Deming preferred. 'Study' stresses learning from the result rather than just checking it. The steps are otherwise the same.
What is a PDCA example?
A clinic predicts that texting reminders the day before will cut no-shows from 12% to 8%. It tries it for two weeks at one site, checks the rate, then adopts, adapts or abandons the idea. Replace with your own numbers.

Run it with your group

Free
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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