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WorkshopSoftware & productRetrospectives

Project retrospective

75 minutes 8 blocksFree Free template

An end-of-project retro that starts with the whole timeline, so the last weeks don't dominate, and ends with lessons where the next team will see them.

Use this template See inside

Free to use and to run live. No card needed.

Share
Timeline
A key moment, with a rough date
High points
When did it go really well?
Low points
When did it go wrong, or feel hard?
Lessons
What will the next project do differently?

In short

A project retrospective is a meeting at the end of a project where the team reviews what happened and what to do differently next time. This template starts with a shared timeline on a live board, adds highs, lows and lessons from everyone's phone, uses dot voting and runs a 75-minute agenda that gives every top lesson a home.
Time
75 minutes
People
3 to 20
Board
4 columns, 3 dots each
Plan
Free

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, the team agrees the top lessons from the project and each one has a home where the next team will find it.

75 min · 8 blocks, drawn to scale Fits exactly
  1. The project in one word, 4 minutes 4
  2. Goals against results, 5 minutes 5
  3. Timeline first, then highs, lows and lessons, 20 minutesBrainstorm 20
  4. Walk the timeline together, 10 minutes 10
  5. Dot-vote the lessons that matter most, 6 minutes 6
  6. Turn the top lessons into practices, 15 minutesDiscuss 15
  7. Where each lesson lives, and who puts it there, 10 minutes 10
  8. How proud are we?, 5 minutes 5
019385675 min
  1. +0′The project in one wordThe whole project in one word4 minCheck-in
  2. +4′Goals against resultsTip: One slide or one minute: what we set out to do, what we shipped, the key numbers. Facts only.5 minInfo
  3. +9′Timeline first, then highs, lows and lessonsTip: Eight minutes on the timeline: everyone adds key moments with a rough date. Seeing the whole project stops the final weeks crowding out the start. Then twelve minutes on highs, lows and lessons.20 minBrainstorm
  4. +29′Walk the timeline togetherTip: Read it start to finish. Ask what was going on around the lows: decisions, hand-offs, scope changes.10 minDiscuss
  5. +39′Dot-vote the lessons that matter mostTip: Three dots each.6 minDiscuss
  6. +45′Turn the top lessons into practicesTip: Each lesson becomes something the next team does: a kickoff question, a checklist item, a template change.15 minDiscuss
  7. +60′Where each lesson lives, and who puts it thereTip: A lessons library nobody opens doesn't help. Put each lesson where the next team will meet it.10 minDecide
  8. +70′How proud are we?How proud are you of what we shipped? 1 to 55 minWrap-up

How to run it

  1. 1Hold it within two weeks of the end, and invite everyone who shaped the project, including stakeholders if trust allows.
  2. 2Build the timeline first from phones so the whole project is in view.
  3. 3Add highs, lows and lessons, dot-vote, and turn the top lessons into practices.
  4. 4Decide where each lesson will live (kickoff agenda, template, checklist) and who puts it there.

Questions people ask

What is a project retrospective?
A structured look back at a whole project once it ends: what happened, what went well, what didn't and what the team will do differently next time.
What's the difference between a project retrospective and a post mortem?
They cover the same ground. 'Post mortem' is often used after a failure or incident; 'retrospective' is the neutral, blame-free term for any project.
When should you hold a project retrospective?
Within one or two weeks of the project ending, while memories are fresh but people have had a moment to step back.

Run it with your group

Free
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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