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WorkshopSoftware & productStrategy & planning

Dependency mapping board

60 minutes 6 blockspro Runs with Pro

Every team posts what it needs from others and what others need from it, pairs agree dates live, and risky dependencies get resolved or escalated.

Use this template See inside

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

Share
We need from others
Their team, what, by which date
Others need from us
Their team, what, by which date
Agreed
Both teams said yes, with a date
At risk
No agreement, or the date doesn't work

In short

Dependency mapping shows what each team needs from other teams, and by when, so plans don't break at the hand-offs. This template runs a 60-minute session: every team posts dependencies in both directions from their phones, pairs agree dates live, and at-risk dependencies are dot-voted and resolved, owned, accepted or mitigated.
Time
60 minutes
People
6 to 60
Board
Needs, gives, agreed, at risk
Plan
Pro

Updated October 4, 2026

What's inside

The agenda

By the end of this meeting, every cross-team dependency is agreed with a date or flagged, and each risky one is resolved, owned or escalated.

60 min · 6 blocks, drawn to scale Fits exactly
  1. Milestones and dates in scope, 5 minutes 5
  2. Every team posts its dependencies, 15 minutesBrainstorm 15
  3. Match pairs and agree dates, 20 minutesDiscuss 20
  4. Dot-vote the riskiest, 4 minutes 4
  5. Resolve, own, accept or mitigate each risk, 12 minutesDecide 12
  6. Read back owners and escalations, 4 minutes 4
015304560 min
  1. +0′Milestones and dates in scopeTip: Show the milestones or iterations this covers so everyone uses the same dates.5 minInfo
  2. +5′Every team posts its dependenciesTip: Each card: our team, their team, what we need, by which iteration or date. Post both directions; mismatches between the two columns are the point.15 minBrainstorm
  3. +20′Match pairs and agree datesTip: Read each 'we need' card. The providing team says yes, no, or yes with a different date. Agreed cards move to Agreed; anything unresolved moves to At risk.20 minDiscuss
  4. +40′Dot-vote the riskiestTip: Three dots each, on the at-risk dependencies that would hurt the plan most.4 minDiscuss
  5. +44′Resolve, own, accept or mitigate each riskTip: ROAM each at-risk dependency: resolved, owned (someone will chase it), accepted, or mitigated. Escalate anything no one in the room can fix.12 minDecide
  6. +56′Read back owners and escalations4 minWrap-up

How to run it

  1. 1Get a representative from every team in the room, or on the call, with the dates in scope.
  2. 2Each team posts its dependencies in both directions from phones.
  3. 3Match pairs live and move cards to Agreed or At risk, then dot-vote the riskiest.
  4. 4ROAM each risky dependency before people leave. In SAFe, it pairs naturally with PI planning day 2, when teams finalize plans and review risks.

Questions people ask

What is dependency mapping?
Listing and visualizing the work one team needs from another, with dates, so conflicts and risks show up before they delay a plan.
How are dependencies managed in PI planning?
Teams show dependencies on a program board, agree dates with the teams they depend on and treat unresolved ones as risks to discuss in the management review.
What does ROAM mean?
A way to handle risks in SAFe: Resolved, Owned, Accepted or Mitigated. Every risk raised in planning should end up in one of the four.

Run it with your group

pro
  • Ideas land on the board from every phone, then dot-vote
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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