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Government & councilsPublic meeting

Council consent agenda

10 minutes 4 blocks Free template

Approve routine council items with one motion: read the items, let members pull any, vote once, and record pulled items in the minutes.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingRoutine items are approved in one motion and any pulled item is taken up separately.

10 min · 4 blocks, drawn to scale Fits exactly
  1. Chair reads the consent items, 3 minutesInfo 3
  2. Members pull items for separate consideration, 4 minutesDiscuss 4
  3. Motion to approve the consent agenda, 2 minutesDecide 2
  4. Record the approval and pulled items in the minutes, 1 minutes 1
035810 min
  1. +0′Chair reads the consent itemsTip: Use clear item descriptions; vague ones are a common problem.3 minInfo
  2. +3′Members pull items for separate considerationTip: Any member may pull an item without a second or a vote; take pulled items right after.4 minDiscuss
  3. +7′Motion to approve the consent agendaTip: Official votes are taken by motion and recorded by the clerk under your local rules.2 minDecide
  4. +9′Record the approval and pulled items in the minutes1 minWrap-up

Why it works

Built so the council consent agenda ends on time, with everyone in it.

  • Updates stay short

    3 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    4 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Put only routine items on consent: minutes, payroll and vouchers, routine contracts, licenses, appointments and setting hearing dates.
  2. 2Keep audits, the annual budget and major policy off the consent agenda.
  3. 3Expect members to review the items beforehand, and keep the list short with clear descriptions.
  4. 4Let any member pull an item without a second or vote, then approve the rest with one motion.
  5. 5Record the approval and each pulled item fully in the minutes.

Questions about the council consent agenda

What goes on a consent agenda?
Routine, non-controversial items such as minutes, payroll and vouchers, routine contracts, licenses, committee appointments and setting hearing dates.
What should not go on a consent agenda?
Audits, the annual budget and major policy. In Olympia, committee items without a unanimous recommendation also stay off consent.
Can a council member remove an item from the consent agenda?
Yes. Under Monroe WA's rules any member may pull an item without a second or vote, and it is taken up individually right after.

Built from

The structure, timings and tips on this page come from these sources.

  • mrsc.org
  • mrsc.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Decisions and actions in a scored summary

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Related templates

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  • City council regular meetingA regular council business meeting in Robert's Rules order: public comment, hearings, consent agenda, action items, reports and adjournment.180 min · 12 blocks
  • Public hearingRun a public hearing in order: rules and disclosures, staff and applicant presentations, timed public testimony, rebuttal and decision.90 min · 9 blocks
  • Council study session / work sessionAn informal council work session for in-depth review of budget, policy and long-range plans, ending in direction by consensus, not final action.120 min · 8 blocks

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