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AgendaGovernment & councilsParents & community

Community and neighborhood meeting

90 minutes 9 blocksFree Free template

An open 90-minute community meeting where residents add ideas from their phones, group them into themes and vote on the one priority to tackle first.

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Free to use and to run live. No card needed.

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90 min · 9 blocks, drawn to scale Fits exactly
  1. Welcome: one word for this neighborhood, 5 minutes 5
  2. Why we're here, ground rules and how to join on your phone, 5 minutes 5
  3. Updates from the city, police liaison or partners, 15 minutesInfo 15
  4. What should we work on together?, 15 minutesBrainstorm 15
  5. Group the ideas into themes, 10 minutes 10
  6. Vote on the top priority, 5 minutes 5
  7. Open floor: questions and concerns, 15 minutesDiscuss 15
  8. Volunteers and first steps for the top priority, 15 minutesDecide 15
  9. Next meeting date and how we'll stay in touch, 5 minutes 5
023456890 min
  1. +0′Welcome: one word for this neighborhoodOne word for what you love about this neighborhood?Tip: Show the word cloud as it fills. It starts the meeting on what people share, not what they're angry about.5 minCheck-in
  2. +5′Why we're here, ground rules and how to join on your phoneTip: Three ground rules work: one person speaks at a time, talk about issues not neighbors, and everyone gets a turn before anyone gets a second one.5 minInfo
  3. +10′Updates from the city, police liaison or partnersTip: Five minutes per guest, on the timer. Ask them to stay for the open floor instead of taking questions now.15 minInfo
  4. +25′What should we work on together?What's one thing that would make our neighborhood better?Tip: Give people five quiet minutes to add ideas from their phones. Read a handful aloud, including some from people who haven't spoken.15 minBrainstorm
  5. +40′Group the ideas into themesTip: Aim for four to six themes. Use the residents' words for the theme names.10 minDiscuss
  6. +50′Vote on the top priorityWhich should we tackle first?Tip: Replace the options with the themes from the brainstorm before you open the vote. Votes are anonymous, so people vote honestly even with neighbors watching.5 minVote
  7. +55′Open floor: questions and concernsTip: Two minutes each. Park anything that needs a city answer and promise a reply in the follow-up.15 minDiscuss
  8. +70′Volunteers and first steps for the top priorityTip: Leave with a lead volunteer, two or three helpers and one first step that can happen before the next meeting.15 minDecide
  9. +85′Next meeting date and how we'll stay in touch5 minWrap-up

In short

A community meeting brings residents together to share concerns, hear updates and agree what to work on. This 90-minute agenda has residents add ideas from their phones, group them into themes and vote anonymously on one priority, then ends with volunteers and a first step, so the meeting leads to action.
Time
90 minutes
People
10 to 300
Interactive
Word cloud, idea board, anonymous vote
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, residents have named what matters most, agreed one priority and signed up to work on it. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Put the join QR code on the flyer and on the screen so residents can take part from their phones; there's no app or sign-up.
  2. 2Keep guest updates short and on the timer so most of the meeting belongs to residents.
  3. 3Collect ideas on phones first, then group them into themes and vote, so the loudest voices don't set the priority alone.
  4. 4Leave with a named lead and a first step, and send the summary to everyone who joined.

Questions people ask

What should be on a community meeting agenda?
A welcome and ground rules, short updates from partners, time for residents' ideas and concerns, a way to agree priorities, and next steps with named volunteers.
How do you run a productive neighborhood meeting?
Keep guest updates short, collect everyone's ideas before discussing them, vote on a single priority and end with a lead volunteer and a first step.
How long should a community meeting be?
60 to 90 minutes. Longer evening meetings lose people before the decisions are made.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

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Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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