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Government & councilsBoard & committee

Council committee meeting

60 minutes 6 blocks Free template

Work referred items through the committee's annual work plan: staff briefing, discussion and a recommendation to the full council.

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By the end of this meetingEach referred item has been briefed, discussed and given a recommendation to the full council.

60 min · 6 blocks, drawn to scale Fits exactly
  1. Call to order and attendance, 2 minutes 2
  2. Work-plan review, 10 minutesDiscuss 10
  3. Referred items: staff briefing, 15 minutesInfo 15
  4. Referred items: committee discussion, 20 minutesDiscuss 20
  5. Recommendation to council, 8 minutes 8
  6. Next items and adjourn, 5 minutes 5
015304560 min
  1. +0′Call to order and attendanceOne word for how you're arriving?2 minCheck-in
  2. +2′Work-plan reviewTip: At the first meeting of the year, draft the annual work plan and set the regular date.10 minDiscuss
  3. +12′Referred items: staff briefing15 minInfo
  4. +27′Referred items: committee discussion20 minDiscuss
  5. +47′Recommendation to councilCommittee preference for the recommendation?Tip: Record the formal vote per your rules; only unanimous recommendations can go on Olympia's consent calendar.8 minVote
  6. +55′Next items and adjourn5 minWrap-up

Why it works

Built so the council committee meeting ends on time, with everyone in it.

  • Every voice in the first minutes

    A 2-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Discussion with a clock

    30 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • Updates stay short

    15 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Set the regular meeting date at the committee's first meeting of the year.
  2. 2Draft the annual work plan at that first meeting and review it at each meeting after.
  3. 3Take each referred item in two steps: a staff briefing, then committee discussion.
  4. 4End each item with a clear recommendation to the full council.
  5. 5Note whether the recommendation is unanimous, since non-unanimous ones can't go on the consent calendar in Olympia.

Questions about the council committee meeting

What does a council committee do?
In Olympia WA it works referred items through an annual work plan and makes recommendations to the full council.
Can a committee recommendation go on the consent agenda?
In Olympia, only if the recommendation is unanimous; otherwise it goes to the full council as a regular item.

Built from

The structure, timings and tips on this page come from these sources.

  • mrsc.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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