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Government & councilsPublic meeting

Planning commission hearing

120 minutes 10 blocks Free template

Review a land-use application against approval criteria: staff report, applicant, public testimony, rebuttal, deliberation and vote.

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Opens in the builder. No sign-up to try it; 14 days free to run it live.

By the end of this meetingThe commission decides or recommends on the application against its approval criteria after hearing everyone.

120 min · 10 blocks, drawn to scale Fits exactly
  1. Chair opens the hearing and reads procedures, 3 minutes 3
  2. Speaker forms, 2 minutes 2
  3. Staff overview and staff report, 15 minutes 15
  4. Applicant presentation, 15 minutes 15
  5. Public testimony, 40 minutesInfo 40
  6. Applicant rebuttal, 5 minutes 5
  7. Staff comments; close or continue the hearing, 8 minutes 8
  8. Motion, second and deliberation against the criteria, 24 minutesDiscuss 24
  9. Vote, 6 minutes 6
  10. Findings to be adopted at the next meeting, 2 minutes 2
0306090120 min
  1. +0′Chair opens the hearing and reads proceduresOne word for how you're arriving?3 minCheck-in
  2. +3′Speaker formsIf you plan to speak, are you in favor, neutral or opposed?Tip: A sign-up tally only; keep the formal speaker forms too.2 minVote
  3. +5′Staff overview and staff report15 minInfo
  4. +20′Applicant presentation15 minInfo
  5. +35′Public testimonyTip: The chair may limit each speaker, but to not less than 3 minutes; no clapping or booing.40 minInfo
  6. +75′Applicant rebuttalTip: Rebuttal responds to testimony only; no new information.5 minInfo
  7. +80′Staff comments; close or continue the hearing8 minDiscuss
  8. +88′Motion, second and deliberation against the criteria24 minDiscuss
  9. +112′VoteTip: Official votes are taken by motion and recorded by the clerk under your local rules.6 minDecide
  10. +118′Findings to be adopted at the next meeting2 minWrap-up

Why it works

Built so the planning commission hearing ends on time, with everyone in it.

  • Every voice in the first minutes

    A 3-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Updates stay short

    75 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    32 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Open by reading the hearing procedures and pointing to the speaker forms (favor, neutral, opposed).
  2. 2Hear the staff report and the applicant before public testimony.
  3. 3Set any speaker limit at no less than 3 minutes and enforce decorum: no clapping or booing.
  4. 4Limit the applicant's rebuttal to responses, with no new information.
  5. 5Deliberate against the approval criteria after a motion and second, vote, and adopt findings at the next meeting.

Questions about the planning commission hearing

How long can I speak at a planning commission hearing?
In Liberty Lake WA the chair may limit testimony, but to not less than 3 minutes per speaker.
What is the order of a planning commission hearing?
Opening and procedures, speaker forms, staff report, applicant presentation, public testimony, applicant rebuttal, staff comments and closing, then motion, deliberation and vote.
When are findings adopted?
In Liberty Lake's procedure, at the next meeting after the vote.

Built from

The structure, timings and tips on this page come from these sources.

  • libertylakewa.gov
  • larimer.gov

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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