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ManufacturingPlanning

Executive S&OP meeting

60 minutes 6 blocks Free template

A one-hour monthly executive S&OP: actual vs. plan, last month by category, the rolling 12-month plan, scenario decisions and approval.

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By the end of this meetingExecutives resolve the gaps between demand, supply and financial plans and approve one operating plan.

60 min · 6 blocks, drawn to scale Fits exactly
  1. S&OP calendar and aggregate summary: actual vs. plan, 5 minutes 5
  2. Last month's performance by category, 10 minutesInfo 10
  3. Rolling 12-month demand and supply plan, 20 minutesDiscuss 20
  4. Scenario vote, 5 minutes 5
  5. Decisions on gaps and scenarios, 15 minutesDecide 15
  6. New action items and final approval, 5 minutes 5
015304560 min
  1. +0′S&OP calendar and aggregate summary: actual vs. planTip: On-time delivery, stock-outs, inventory.5 minInfo
  2. +5′Last month's performance by categoryTip: Deltas, causes, inventory, utilization.10 minInfo
  3. +15′Rolling 12-month demand and supply planTip: Capacity issues, new products, critical customers and suppliers, risks.20 minDiscuss
  4. +35′Scenario voteWhich scenario should we adopt?Tip: Replace with the scenarios prepared for this gap.5 minVote
  5. +40′Decisions on gaps and scenariosTip: Decide; don't re-review data already covered in the pre-meetings.15 minDecide
  6. +55′New action items and final approval5 minWrap-up

Why it works

Built so the executive s&op meeting ends on time, with everyone in it.

  • Updates stay short

    15 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    20 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Hold it monthly after the demand and supply reviews, and keep it to about an hour.
  2. 2Check that capacity data matches current staffing before the meeting.
  3. 3Escalate each exception with at least two workable alternatives.
  4. 4Spend the time deciding on gaps and scenarios rather than re-reviewing data.
  5. 5End with a summary of new action items and final approval of the plan.

Questions about the executive s&op meeting

How long is an executive S&OP meeting?
One consulting playbook (a weaker source) caps it at one hour, with longer demand and supply reviews and reconciliation beforehand.
What is on an executive S&OP agenda?
The S&OP calendar and aggregate actual vs. plan, last month's performance by category, the rolling 12-month demand and supply plan, decisions on gaps and scenarios, and new action items with final approval.
What are common S&OP meeting mistakes?
Re-reviewing data instead of deciding, capacity data that does not match current staffing, and exceptions escalated without at least two workable alternatives.

Built from

The structure, timings and tips on this page come from these sources.

  • jmc.edu
  • umbrex.com

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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