agendIQ
TemplatesPricing
Sign inStart free

Product

  • Agenda builder
  • Live meetings
  • Video calls
  • Presentations
  • Team and calendar
  • Notes for everyone

Free tools

  • Agenda maker
  • Online timer
  • Wheel spinner
  • Team generator
  • Word cloud generator
  • AI quiz generator
  • Meeting cost calculator
  • Meeting games
  • Guides
  • All free tools
  • Templates
  • Pricing
Sign inStart free

Free forever · Pro free for 14 days. No card needed.

  1. Home/
  2. Templates/
  3. Meeting kits/
  4. Community town hall meeting
Meeting kitGovernment & councilsParents & community

Community town hall meeting

90 minutes 8 slides, 3 liveFree Free template

A 90-minute public town hall where residents send questions from their phones, upvote the ones that matter, and vote on community priorities.

Use this template See inside

Free to use and to run live. No card needed.

Share

Community town hall

Your questions, answered in order of your votes

Title

In short

A town hall meeting is a public meeting where officials or leaders give an update and answer questions from the community. This kit runs one in 90 minutes: residents send questions from their phones and upvote them by topic, the top-voted are answered first, and a live vote shows the community's priorities.
Time
90 minutes
People
20 to 1,000 residents
Includes
Agenda, 8 slides, question board, follow-up
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Community town hall
  2. 2Tonight
  3. 3Ground rules
  4. 4How to ask a question
  5. 5One word for our community today live
  6. 6How well informed do you feel about what the council is doing? live
  7. 7How did you hear about tonight's town hall?Mail or flyer · Social media · Local news · A neighbor · Email or newsletter · Other live
  8. 8Thank you for coming

The agenda

By the end of this meeting, residents have heard the update, had their top-voted questions answered and told us their priorities.

90 min · 8 blocks, drawn to scale Fits exactly
  1. Welcome: scan in and tell us your neighborhood, 5 minutes 5
  2. Welcome, ground rules and how to ask questions, 5 minutes 5
  3. Update: what's happening and what's been decided, 15 minutesInfo 15
  4. Questions from the room: send and upvote, 10 minutes 10
  5. Q&A: top-voted questions first, 35 minutesDiscuss 35
  6. Community priorities, 5 minutes 5
  7. What happens next and how to stay involved, 10 minutes 10
  8. Thank you and close, 5 minutes 5
023456890 min
  1. +0′Welcome: scan in and tell us your neighborhoodWhich neighborhood or area do you live in?5 minCheck-in
  2. +5′Welcome, ground rules and how to ask questionsTip: The slides play here. Explain that questions are answered in order of votes, not volume.5 minInfo
  3. +10′Update: what's happening and what's been decidedTip: Fifteen minutes, no more. People came to ask, not to listen.15 minInfo
  4. +25′Questions from the room: send and upvoteAdd your question to the right topicTip: Keep the board open through the Q&A. New questions can still come in.10 minBrainstorm
  5. +35′Q&A: top-voted questions firstTip: The moderator reads each question aloud. Officials answer in two minutes or say when they'll follow up in writing.35 minDiscuss
  6. +70′Community prioritiesWhat should be the top priority for our community this year?5 minVote
  7. +75′What happens next and how to stay involved10 minInfo
  8. +85′Thank you and close5 minWrap-up

The board

Roads and transport
Traffic, parking, transit, sidewalks
Public safety
Police, fire, emergency services
Housing and development
New building, zoning, rents
Parks and services
Parks, trash, libraries, water
Taxes and budget
Spending, fees, priorities
Everything else
Anything not covered above

The follow-up email

Subject

Town hall follow-up: your questions answered

Thank you to everyone who came to the community town hall.

Who came: residents from __ neighborhoods (from the sign-in).

Your top priority (from the vote): 

Your questions and our answers
Q: 
A: 

Q: 
A: 

Questions we didn't reach are answered here too, as promised.

What happens next:
- 

Next town hall: 
How to stay involved:

How to run it

  1. 1Publicize the meeting two to three weeks ahead and say how questions will work: from phones, answered in order of votes.
  2. 2Keep the official update to 15 minutes. Residents scan in and add questions to the board by topic while it runs.
  3. 3Have a moderator read the top-voted questions aloud so nobody has to queue at a microphone to be heard.
  4. 4Run the priorities vote before closing, and explain what happens next.
  5. 5Post written answers to every question, including the ones you didn't reach, within two weeks.

Questions people ask

What is a town hall meeting?
A public meeting where elected officials or leaders share an update and take questions directly from the community. Companies use the same format for all-staff meetings.
What should a town hall meeting agenda include?
A welcome and ground rules, a short update, plenty of time for questions, a way to hear the community's priorities, and what happens next.
How do you keep a town hall fair?
Answer questions in order of votes rather than whoever reaches the microphone first, keep answers short, and promise written answers to every question you don't reach.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

All meeting kits
    • Welcome: one word for this neighborhood5′
    • Why we're here, ground rules and how to join on your phone5′
    • Updates from the city, police liaison or partners15′
    • What should we work on together?15′
    FreeAgenda·Government & councils
    Community and neighborhood meetingAn open 90-minute community meeting where residents add ideas from their phones, group them into themes and vote on the one priority to tackle first. 90 min
    • Call to order and roll call3′
    • Pledge of Allegiance or invocation, if your council has one2′
    • Approval of the agenda3′
    • Approval of the minutes of the last meeting3′
    proMeeting kit·Government & councils
    City council meeting minutesA regular council meeting in the usual order, with each motion and its roll-call result captured, and action minutes ready for the clerk to finish. 120 min

  • Veterans Day

    Honoring all who have served

    FreeMeeting kit·Government & councils
    Veterans Day and Memorial Day programA 45-minute program for schools and communities: order of service, slides on why we observe the day, and a thank-you wall everyone writes on. 45 min 8 slides

  • Family STEM night

    Build, count, read, test. Together.

    🔬
    FreeMeeting kit·Schools & teachers
    Family STEM, literacy and math nightA 90-minute family night: QR sign-in, a family challenge on phones, six station cards, three timed rounds and a take-home challenge. 90 min 9 slides

  • Welcome to our class

    Back to school night. Grab a seat, scan the code, sign in.

    🍎
    FreeMeeting kit·Schools & teachers
    Back to school night kitA 30-minute classroom presentation for meet the teacher night, with QR sign-in, a live questions wall and volunteer sign-up on parents' phones. 30 min 10 slides

  • Welcome to kindergarten

    What a day looks like, how the first week works, and your questions

    🎒
    FreeMeeting kit·Schools & teachers
    Kindergarten and preschool orientationA 45-minute parent orientation: a day in kindergarten, the first week, what to pack, and a questions wall parents fill from their phones. 45 min 9 slides
    • Welcome: how is your child finding the year?1′
    • Two things going well, with examples2′
    • Progress: where they are and the one next step3′
    • Your questions and what you see at home2′
    FreeMeeting kit·Schools & teachers
    Parents' evening conversation kit (UK)A ten-minute parents' evening conversation guide: strengths, progress, the parent's view and one agreed next step, with a follow-up note to send. 10 min
    • Call to order, roll call and Pledge of Allegiance5′
    • Public comments30′
    • Announcements and presentations10′
    • Public hearings30′
    FreeAgenda·Government & councils
    City council regular meetingA regular council business meeting in Robert's Rules order: public comment, hearings, consent agenda, action items, reports and adjournment. 180 min

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

  • Free forever
  • Pro free for 14 days
  • No card needed
  • Guests never need an account
Use this template More meeting kits
agendIQ

Meetings are boring. Let's make them fun. Plan the agenda, run it live with a call that follows it, and leave with decisions.

Product

  • Plan a meeting
  • How it works
  • Video calls
  • Interactive presentations
  • Meeting timer
  • Pricing
  • Join with a code
  • Sign in

Templates

  • Presentation templates
  • Games & quizzes
  • Workshop templates
  • Meeting kits
  • Weekly team meeting agenda
  • Retrospective meeting agenda
  • 1:1 meeting agenda
  • All 507 templates

Free tools

  • AI agenda maker
  • Meeting cost calculator
  • Video meetings
  • All free tools
  • Online timer
  • Wheel spinner
  • Random team generator
  • Word cloud generator
  • AI quiz generator

Guides

  • Meeting games & icebreakers
  • How to write a meeting agenda
  • How to run effective meetings
  • Meeting minutes & action items

Compare

  • Mentimeter alternative
  • Slido alternative
  • Free video calls compared
  • Google Meet alternative
  • Zoom alternative
  • Miro alternative
  • Otter.ai alternative
  • Kahoot alternatives
  • Gamma alternative

Trust

  • Privacy Policy
  • Terms of Service
  • Calls are never recorded
  • Votes stay anonymous
  • Data stored in the EU
© 2026 Agendiq30 sectors · 507 templates · Participants never need an account