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Meeting kitEvents & partiesRetrospectives

Event debrief

60 minutes 8 slides, 6 liveFree Free template

A post-event survey to run before guests leave, then a one-hour team debrief with a lessons board, dot voting and owners for next time.

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Free to use and to run live. No card needed.

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Before you go

Five quick questions on your phone. It takes a minute.

Title

In short

An event debrief is a meeting after an event where the team reviews results and agrees what to keep, change and try next time. This kit adds a live post-event survey guests answer before they leave, a 60-minute debrief with a lessons board and dot voting, and an event recap template.
Time
60 minutes
People
3 to 25
Includes
8-slide survey, agenda, board, recap
Plan
Free

Updated October 4, 2026

What's in the kit

  1. 1Before you go
  2. 2Overall, how would you rate today? live
  3. 3How likely are you to recommend this event to a friend or colleague? live
  4. 4What was the best part?The speakers · Meeting people · The content · The venue and food · The format live
  5. 5One word for today live
  6. 6Would you come again?Definitely · Probably · Not sure · Probably not live
  7. 7What's one thing we should change next time? live
  8. 8Thank you for coming

The agenda

By the end of this meeting, the team agrees what to keep, change and try next time, each with an owner, and the lessons are written down where the next team will find them.

60 min · 7 blocks, drawn to scale Fits exactly
  1. One word for how the event went, 3 minutes 3
  2. Goals vs results: attendance, budget, outcomes, 7 minutes 7
  3. What attendees told us, 7 minutes 7
  4. Lessons board: keep, change, try, 15 minutesBrainstorm 15
  5. Top-dotted notes: what exactly do we change?, 15 minutesDiscuss 15
  6. Owners for next time and where the lessons live, 8 minutes 8
  7. Thank-yous, 5 minutes 5
015304560 min
  1. +0′One word for how the event wentOne word for how the event went3 minCheck-in
  2. +3′Goals vs results: attendance, budget, outcomesTip: Results first, explanations after. Compare against the goals set before the event, not against hopes.7 minInfo
  3. +10′What attendees told usTip: The survey slides play here with their results from the event.7 minInfo
  4. +17′Lessons board: keep, change, tryAdd a note: what should we keep, change or try next time?Tip: Silent writing for eight minutes, then read the board together. Three dots each.15 minBrainstorm
  5. +32′Top-dotted notes: what exactly do we change?15 minDiscuss
  6. +47′Owners for next time and where the lessons live8 minDecide
  7. +55′Thank-yous5 minWrap-up

The board

Keep
What worked and must happen again?
Change
What didn't work, and what would fix it?
Try next time
What new idea is worth testing?
Shout-outs
Who made a difference?

The follow-up email

Subject

Event recap: [event name]

Event recap

Event: 
Date and venue: 

Goals vs results
Attendance: goal ___ / actual ___
Budget: planned ___ / spent ___
Other goals: 

What attendees said (survey)
Overall rating: 
Would recommend: 
Best part: 
Top request for next time: 

Keep
- 
Change (owner)
- 
Try next time (owner)
- 

Shout-outs: 

Where these lessons live: [link]

How to run it

  1. 1Run the survey slides in the last five minutes of the event itself, while guests are still in the room. Results are far higher than from an email survey a week later.
  2. 2Hold the debrief within a week, while details are fresh, with everyone who worked on the event.
  3. 3Open with goals against results, then the survey slides with the attendees' answers.
  4. 4Fill the lessons board in silence first, dot-vote, and turn the top notes into owned changes.
  5. 5Send the event recap and save it where the next event's team will look first.

Questions people ask

What should an event debrief cover?
Goals against results, what attendees said, what to keep, what to change, what to try next time, who owns each change, and where the lessons will be kept.
What are good post-event survey questions?
An overall rating, how likely they are to recommend it, the best part, whether they'd come again, and one thing to change. Five or six questions is plenty.
When should you hold a post-event meeting?
Within a week, while details are fresh. Run the attendee survey at the end of the event itself for the best response.

Run it with your group

Free
  • Everyone answers on their phone, no app or sign-up
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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