agendIQ
TemplatesPricing
Sign inStart free

Product

  • Agenda builder
  • Live meetings
  • Video calls
  • Presentations
  • Team and calendar
  • Notes for everyone

Free tools

  • Agenda maker
  • Online timer
  • Wheel spinner
  • Team generator
  • Word cloud generator
  • AI quiz generator
  • Meeting cost calculator
  • Meeting games
  • Guides
  • All free tools
  • Templates
  • Pricing
Sign inStart free

Free forever · Pro free for 14 days. No card needed.

  1. Home/
  2. Templates/
  3. Run of show template
AgendaEvents & partiesEvents & celebrations

Run of show template

90 minutes 11 blocksFree Free template

A 90-minute live show plan, minute by minute: every segment with its cues for lights, sound, video and stage, an owner, and a live stage timer.

Use this template See inside

Free to use and to run live. No card needed.

Share
90 min · 11 blocks, drawn to scale Fits exactly
  1. Doors open: walk-in music and holding slide, 10 minutes 10
  2. Voice of God announcement, lights down, 1 minutes 1
  3. Opening video, 3 minutes 3
  4. Host welcome, 5 minutes 5
  5. Keynote, 20 minutesInfo 20
  6. Live audience poll, 3 minutes 3
  7. Panel, 20 minutesInfo 20
  8. Audience Q&A from phones, 8 minutes 8
  9. Awards or announcements, 10 minutes 10
  10. Host close and call to action, 4 minutes 4
  11. Walk-out music, house lights up, 6 minutes 6
023456890 min
  1. +0′Doors open: walk-in music and holding slideTip: House lights full. Audio: walk-in playlist. Video: holding slide with the join QR code. Stage manager calls five minutes to start.10 minInfo
  2. +10′Voice of God announcement, lights downTip: Audio: VOG recording or live mic. Script: phones on silent, emergency exits, the show starts now. Lights: house to half, then out.1 minInfo
  3. +11′Opening videoTip: Video: roll on the stage manager's go. Audio: video playback level checked at rehearsal. Host waits in the wings on a mic that's live but muted.3 minInfo
  4. +14′Host welcomeTip: Walk-on music. Lights: stage wash and host spot. Host introduces the evening and the first speaker.5 minInfo
  5. +19′KeynoteTip: Walk-on music. Speaker on lav mic, clicker checked. Confidence monitor shows the timer; stage manager shows five-minute and one-minute cards.20 minInfo
  6. +39′Live audience pollAudience poll: which option do you choose?Tip: Video: poll on the main screen. Crew sets panel chairs and mics while the room votes. Rename the question and options.3 minVote
  7. +42′PanelTip: Moderator plus three panelists on handhelds or lavs. Moderator opens with the poll result. Stage manager signals the moderator at five minutes to go.20 minInfo
  8. +62′Audience Q&A from phonesYour question for the panelTip: Questions come in during the panel. The producer groups duplicates and passes the top three to the moderator.8 minBrainstorm
  9. +70′Awards or announcementsTip: Video: award graphics in order. Audio: stinger for each winner. Stage: presenter, trophies on the table, a runner to guide winners on and off.10 minInfo
  10. +80′Host close and call to actionTip: Video: closing slide with the next date or call to action. Host thanks the sponsors.4 minInfo
  11. +84′Walk-out music, house lights upTip: Audio: walk-out playlist. Lights: house to full. Stage manager calls the show clear and the crew starts the reset.6 minWrap-up

In short

A run of show is the minute-by-minute plan of a live event: every segment, its start time, its length and the cues for lights, sound, video and stage. This 90-minute template lists the cues for each segment in its notes, adds a live poll and phone Q&A, and gives the whole crew one shared stage timer.
Time
90 minutes, 11 segments
For
Stage managers, producers, hosts
Cues
Lights, audio, video, stage
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, every segment starts on its cue, every crew member knows their next move, and the show ends on time. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Fill each segment's note with its cues by department (lights, audio, video, stage) and the person responsible.
  2. 2Rehearse with the timer running so presenters feel how long their segment really is.
  3. 3On the day, the stage manager runs the timer and calls cues; every crew member follows the same live clock on their phone.
  4. 4When a segment runs long, decide at once what gets cut later in the show, and tell the host.
  5. 5Share the run of show with the crew, presenters and venue at least two days before.

Questions people ask

What is a run of show?
A detailed, timed document for a live event listing every segment in order with its start time, length, who is on stage and the technical cues. The stage manager uses it to call the show.
What's the difference between an agenda and a run of show?
An agenda tells the audience what happens. A run of show tells the crew exactly how: timings to the minute, cues for each department and who is responsible for each move.
Who uses the run of show?
The producer, stage manager, AV crew, hosts and speakers, and the venue. Everyone works from the same version, ideally with the same live clock.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

Goes well with

All agendas
    • Final touches and detail photos90′
    • First look and couple portraits45′
    • Wedding party photos30′
    • Couple tucked away; guests arrive and are seated15′
    FreeAgenda·Events & parties
    Wedding day timelineA nine-hour wedding day timeline from final touches to send-off, with vendor cues in every block and a live timer your coordinator and vendors share. 540 min
    • Registration, badges and coffee60′
    • Welcome and housekeeping10′
    • Opening keynote40′
    • Keynote Q&A: questions from the audience10′
    FreeAgenda·Events & parties
    Conference agenda templateA full conference day with keynotes, two rounds of parallel breakouts, a panel with a live poll, audience Q&A from phones and a closing pulse check. 480 min
    • Countdown: how ready do we feel?3′
    • Tasks from last meeting: done, on track, stuck7′
    • Budget check: committed, spent, remaining7′
    • Workstream updates by exception8′
    FreeAgenda·Events & parties
    Event planning meetingA 45-minute event committee meeting: countdown check-in, task status, a budget check, a live task board, owners and deadlines, and one decision. 45 min

  • Your questions

    Send them from your phone any time. Scan the code.

    FreeGame·Events & parties
    Audience Q&A session and panel questionsCollect audience questions from phones, let the room choose which theme goes first, and use a 22-question bank for panel moderators. 30 min 14 slides

  • Awards night

    Celebrating the people who made this year

    🏆
    FreeMeeting kit·Events & parties
    Award ceremony kitA 90-minute awards night: run of show, award slides with host script in the notes, and a people's choice award the audience votes on live. 90 min 13 slides

  • Welcome! Phones out.

    Scan the code. We're about to meet each other.

    🎤
    FreeGame·Events & parties
    Conference games and icebreakersNetworking games and session warm-ups attendees play on their phones: where-from word clouds, find-your-match polls and speed networking. 15 min 15 slides

  • Before you go

    Five quick questions on your phone. It takes a minute.

    FreeMeeting kit·Events & parties
    Event debriefA post-event survey to run before guests leave, then a one-hour team debrief with a lessons board, dot voting and owners for next time. 60 min 8 slides

  • [Webinar title]

    [Speaker name], [role]. Live, with your questions.

    FreeMeeting kit·Events & parties
    Webinar kitA 60-minute webinar plan with a slide skeleton, live polls that keep viewers active, a moderated Q&A with upvoting and a follow-up email. 60 min 12 slides

Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

  • Free forever
  • Pro free for 14 days
  • No card needed
  • Guests never need an account
Use this template More agendas
agendIQ

Meetings are boring. Let's make them fun. Plan the agenda, run it live with a call that follows it, and leave with decisions.

Product

  • Plan a meeting
  • How it works
  • Video calls
  • Interactive presentations
  • Meeting timer
  • Pricing
  • Join with a code
  • Sign in

Templates

  • Presentation templates
  • Games & quizzes
  • Workshop templates
  • Meeting kits
  • Weekly team meeting agenda
  • Retrospective meeting agenda
  • 1:1 meeting agenda
  • All 507 templates

Free tools

  • AI agenda maker
  • Meeting cost calculator
  • Video meetings
  • All free tools
  • Online timer
  • Wheel spinner
  • Random team generator
  • Word cloud generator
  • AI quiz generator

Guides

  • Meeting games & icebreakers
  • How to write a meeting agenda
  • How to run effective meetings
  • Meeting minutes & action items

Compare

  • Mentimeter alternative
  • Slido alternative
  • Free video calls compared
  • Google Meet alternative
  • Zoom alternative
  • Miro alternative
  • Otter.ai alternative
  • Kahoot alternatives
  • Gamma alternative

Trust

  • Privacy Policy
  • Terms of Service
  • Calls are never recorded
  • Votes stay anonymous
  • Data stored in the EU
© 2026 Agendiq30 sectors · 507 templates · Participants never need an account