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AgendaEvents & partiesEvents & celebrations

Conference agenda template

480 minutes 15 blocksFree Free template

A full conference day with keynotes, two rounds of parallel breakouts, a panel with a live poll, audience Q&A from phones and a closing pulse check.

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Free to use and to run live. No card needed.

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480 min · 15 blocks, drawn to scale Fits exactly
  1. Registration, badges and coffee, 60 minutes 60
  2. Welcome and housekeeping, 10 minutes 10
  3. Opening keynote, 40 minutes 40
  4. Keynote Q&A: questions from the audience, 10 minutes 10
  5. Break and networking, 20 minutes 20
  6. Breakouts, round 1 (parallel tracks), 50 minutes 50
  7. Lunch, 60 minutes 60
  8. Panel discussion, 45 minutes 45
  9. Audience poll during the panel, 5 minutes 5
  10. Breakouts, round 2 (parallel tracks), 50 minutes 50
  11. Afternoon break, 20 minutes 20
  12. Closing keynote, 40 minutes 40
  13. Pulse check: one word for today, 5 minutes 5
  14. Closing remarks, thank-yous and what's next, 5 minutes 5
  15. Networking reception, 60 minutes 60
0120240360480 min
  1. +0′Registration, badges and coffeeTip: Two registration lines at least: one for pre-registered, one for walk-ins and problems. Put the session app QR code on every badge.60 minInfo
  2. +60′Welcome and housekeepingTip: Wi-Fi, exits, code of conduct, how Q&A works on phones, and where the breakout rooms are.10 minInfo
  3. +70′Opening keynoteTip: Speaker sees a countdown on the confidence monitor. Stage manager shows five-minute and one-minute cards.40 minInfo
  4. +110′Keynote Q&A: questions from the audienceYour question for the keynote speakerTip: Questions arrive during the talk. The moderator groups duplicates and picks the most asked, so the mic isn't taken by statements.10 minBrainstorm
  5. +120′Break and networking20 minBreak
  6. +140′Breakouts, round 1 (parallel tracks)Tip: List each track's room, title and speaker in the printed program. Duplicate this agenda for each room so every track has its own timer and polls.50 minInfo
  7. +190′LunchTip: Hosted tables by topic help first-time attendees meet people.60 minBreak
  8. +250′Panel discussionTip: Four panelists at most plus a moderator. The moderator opens with the audience poll result and goes from there.45 minInfo
  9. +295′Audience poll during the panelWhich of these challenges matters most to you?Tip: Rename to the panel's theme. Run it at the start of the panel and show the result on screen.5 minVote
  10. +300′Breakouts, round 2 (parallel tracks)50 minInfo
  11. +350′Afternoon break20 minBreak
  12. +370′Closing keynote40 minInfo
  13. +410′Pulse check: one word for todayOne word for todayTip: Show the word cloud on screen. It's a better closing moment than a feedback form, and the words go in the summary.5 minCheck-in
  14. +415′Closing remarks, thank-yous and what's nextTip: Thank sponsors, speakers and volunteers, then give one call to action.5 minWrap-up
  15. +420′Networking reception60 minBreak

In short

A conference agenda is the timed schedule of a conference day: keynotes, breakout sessions, breaks and networking. This template plans an eight-hour day with two keynotes, two rounds of parallel breakouts, a panel with a live audience poll, Q&A collected on phones and a one-word pulse check before the reception.
Time
8 hours
People
50 to 1,000 attendees
Includes
Keynotes, breakouts, panel, live Q&A
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, attendees have heard the keynotes, joined two breakouts and had their questions answered, and the organizers know what landed. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Set the times around your venue's start and catering slots; the sample runs eight hours from registration to reception.
  2. 2Give each breakout room its own copy of the agenda so every track has a timer, polls and Q&A.
  3. 3Take keynote and panel questions on phones so the moderator can pick the most asked ones.
  4. 4Keep breaks to at least 20 minutes; room changes and coffee lines always take longer than planned.
  5. 5Close with a one-word pulse check, and use the summary to see which sessions drew questions.

Questions people ask

What should a conference agenda include?
Registration, a welcome, keynotes, breakout sessions with rooms and speakers, breaks, lunch, a panel or plenary, closing remarks and any networking events, each with a start time.
How do you plan a multi-track agenda?
Run tracks in parallel time slots with the same start and end times, so people can switch rooms. Leave at least 10 minutes between sessions for room changes.
What's the difference between a conference agenda and a conference program?
The agenda is the schedule. The program is the printed or digital guide attendees carry, which includes the agenda plus speaker bios, session descriptions and the venue map.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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  • Your questions

    Send them from your phone any time. Scan the code.

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  • Welcome! Phones out.

    Scan the code. We're about to meet each other.

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  • Before you go

    Five quick questions on your phone. It takes a minute.

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    [Speaker name], [role]. Live, with your questions.

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Open it, make it yours, run it live.

Change anything in the editor. When you're ready, press Present: everyone joins with a scan and answers on their phone.

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