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AgendaEvents & partiesEvents & celebrations

Wedding day timeline

540 minutes 15 blocksFree Free template

A nine-hour wedding day timeline from final touches to send-off, with vendor cues in every block and a live timer your coordinator and vendors share.

Use this template See inside

Free to use and to run live. No card needed.

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540 min · 15 blocks, drawn to scale Fits exactly
  1. Final touches and detail photos, 90 minutesInfo 90
  2. First look and couple portraits, 45 minutes 45
  3. Wedding party photos, 30 minutes 30
  4. Couple tucked away; guests arrive and are seated, 15 minutes 15
  5. Ceremony, 30 minutes 30
  6. Cocktail hour and family photos; guests leave wishes, 60 minutes 60
  7. Grand entrance and first dance, 10 minutes 10
  8. Welcome and dinner service, 60 minutes 60
  9. Toasts, 15 minutes 15
  10. Parent dances, 10 minutes 10
  11. Cake cutting, 10 minutes 10
  12. Dance floor opens, 90 minutesInfo 90
  13. Guests vote for the last song, 5 minutes 5
  14. More dancing; late-night snack, 60 minutes 60
  15. Last dance and send-off, 10 minutes 10
0135270405540 min
  1. +0′Final touches and detail photosTip: Photographer arrives for details: rings, invitation, shoes, flowers. Florist delivers bouquets and boutonnieres by the end of this block. Hair and makeup finish the couple last, with 15 minutes spare.90 minInfo
  2. +90′First look and couple portraitsTip: Pick a quiet spot with open shade. One helper keeps guests and family away. Skip this block if you're saving the first look for the aisle, and move portraits to cocktail hour.45 minInfo
  3. +135′Wedding party photosTip: Give the photographer a written list of groupings. The wedding party should be dressed and ready at the start, not arriving during it.30 minInfo
  4. +165′Couple tucked away; guests arrive and are seatedTip: Ushers start seating guests about 30 minutes before the ceremony, while photos finish. Musicians play prelude music. Officiant checks the license and the rings.15 minInfo
  5. +180′CeremonyTip: Cues: processional music starts on the coordinator's signal to the musicians; recessional starts at the kiss. Officiant has the order of service. Most ceremonies run 20 to 30 minutes.30 minInfo
  6. +210′Cocktail hour and family photos; guests leave wishesYour best advice or wish for the coupleTip: A sign with the QR code by the bar invites guests to leave wishes on their phones. Family photos run first, from a written list with a family member who knows everyone rounding people up.60 minBrainstorm
  7. +270′Grand entrance and first danceTip: DJ or band announces the wedding party, then the couple. Give them the pronunciation of every name in writing.10 minInfo
  8. +280′Welcome and dinner serviceTip: A short welcome from a host or parent, then dinner. Caterer confirms the service style and timing with the coordinator. Vendors eat now too, so they're ready for toasts.60 minInfo
  9. +340′ToastsTip: Three to five minutes each. Share the running order with speakers in advance, and have the mic ready and tested. Photographer stands where they can see both the speaker and the couple.15 minInfo
  10. +355′Parent dances10 minInfo
  11. +365′Cake cuttingTip: Caterer has the knife, server and plates ready. Do it while guests are seated and the light is still good for photos.10 minInfo
  12. +375′Dance floor opensTip: DJ or band reads the room. Optional traditions (bouquet toss, anniversary dance) slot in here when the floor is full, not when it's empty.90 minInfo
  13. +465′Guests vote for the last songWhich song should close the night?Tip: Replace with the couple's four favorites. The DJ sees the result and plays the winner last.5 minVote
  14. +470′More dancing; late-night snackTip: Caterer brings out the late-night snack about midway through this block.60 minInfo
  15. +530′Last dance and send-offTip: Coordinator hands out sparklers, petals or bubbles and lines guests up. Photographer is in position before the couple walks out.10 minWrap-up

In short

A wedding day timeline is the schedule for the day, from getting ready to the send-off, shared with your vendors and wedding party. This template runs nine hours around a 4 pm ceremony, puts every vendor's cue in its block, and gives your coordinator a live timer, plus guest wishes collected by phone.
Time
9 hours, 15 blocks
For
Couples, coordinators, vendors
Sample
4 pm ceremony
Plan
Free

Updated October 4, 2026

What's inside

By the end of this meeting, every vendor and helper knows what happens when, the couple stays on schedule without watching the clock, and nothing important gets squeezed out. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Build the day backwards from the ceremony start. This sample assumes a 4 pm ceremony starting the timeline at 1 pm.
  2. 2Share the timeline with every vendor at least a week ahead, and put each vendor's cues in the notes.
  3. 3Give the coordinator or a trusted friend the timer to run on the day, so the couple never has to look at a clock.
  4. 4Build buffer into photo blocks; they are where weddings fall behind.
  5. 5Put the QR code for wishes on a sign at cocktail hour; you'll have every message in the summary the next day.

Questions people ask

How do you make a wedding day timeline?
Start from the ceremony time and work backwards for getting ready and photos, then forwards for cocktail hour, dinner, toasts, dances and the send-off. Add buffer to photo blocks and share it with every vendor.
How long is a typical wedding reception?
Usually four to five hours including cocktail hour. This template gives one hour to cocktails and about four hours to the reception.
What goes on a rehearsal dinner agenda?
A welcome from the hosts, dinner, a few short toasts, gifts for the wedding party and a quick run-through of tomorrow's timings and meeting points.

Run it with your group

Free
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
Use this template

Free to use and to run live. No card needed.

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