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OAC huddle (owner, architect, contractor)

15 minutes 5 blocks Free template

A 15-minute lean OAC check-in: review last period's commitments, work constraints as a team, agree new commitments, record PPC.

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By the end of this meetingOwner, architect and contractor agree new commitments and clear constraints to the critical path.

15 min · 5 blocks, drawn to scale Fits exactly
  1. Commitments from the last period, 2 minutes 2
  2. Commitment met?, 2 minutes 2
  3. Constraints to the critical path, 5 minutesDiscuss 5
  4. New commitments and needs, 4 minutesDecide 4
  5. Record PPC, participation and variance reasons, 2 minutes 2
0481115 min
  1. +0′Commitments from the last period2 minInfo
  2. +2′Commitment met?Was this commitment met?2 minVote
  3. +4′Constraints to the critical pathTip: Leave granular detail for the full progress meeting.5 minDiscuss
  4. +9′New commitments and needs4 minDecide
  5. +13′Record PPC, participation and variance reasons2 minWrap-up

Why it works

Built so the oac huddle (owner, architect, contractor) ends on time, with everyone in it.

  • Updates stay short

    2 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • A vote the whole room sees

    One tap each on a phone, live bars on the screen. A tick shows who has voted, never what they chose.

  • Discussion with a clock

    5 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Run short check-ins, daily if possible and often weekly, alongside the regular progress meeting.
  2. 2Check that the right owner, architect and contractor people are in the room.
  3. 3Review last period's commitments, then discuss constraints as a team rather than in granular detail.
  4. 4Agree new commitments and needs with an owner each.
  5. 5Have the facilitator record commitments completed (PPC), participation and variance reasons.

Questions about the oac huddle (owner, architect, contractor)

What is an OAC meeting?
A meeting of the owner, architect and contractor to keep the three parties aligned on commitments and constraints to the critical path.
How long should an OAC huddle be?
The lean OAC huddle described by Robins & Morton uses 15-minute check-ins. Traditional OAC progress meetings run weekly to monthly.
Why add a huddle to the OAC meeting?
Traditional OAC meetings get bogged down in granular detail; short huddles take that load off.

Built from

The structure, timings and tips on this page come from these sources.

  • robinsmorton.com
  • fdotwww.blob.core.windows.net

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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