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AgendaConstructionReviews & approvals

Design review meeting

75 minutes 8 blockspro Runs with Pro

A 75-minute milestone design review: criteria recap, walkthrough, a live comments board sorted by severity, an outcome vote and a decision record.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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75 min · 8 blocks, drawn to scale Fits exactly
  1. Purpose, milestone and the decision we need today, 3 minutes 3
  2. Criteria recap: brief, budget, codes and standards, 5 minutes 5
  3. Design walkthrough by the lead designer, 15 minutesInfo 15
  4. Review comments: issue, location, suggestion, 15 minutesBrainstorm 15
  5. Work through comments by severity, 20 minutesDiscuss 20
  6. Review outcome, 4 minutes 4
  7. Decision record: what was decided and why, 5 minutes 5
  8. Comment owners, response deadline and next review date, 8 minutes 8
019385675 min
  1. +0′Purpose, milestone and the decision we need todayTip: Name the milestone (schematic design, design development, construction documents or your own stage gate) and what approval allows the team to do next.3 minInfo
  2. +3′Criteria recap: brief, budget, codes and standardsTip: The yardstick for every comment. If a comment can't be tied to a criterion, it's a preference and gets lower priority.5 minInfo
  3. +8′Design walkthrough by the lead designerTip: Walk the design against the criteria, not sheet by sheet. Flag the decisions you're least sure about; reviewers should spend their energy there.15 minInfo
  4. +23′Review comments: issue, location, suggestionAdd a review comment: the sheet or area, the issue, and what you'd suggestTip: Silent writing first. One issue per card, with a sheet or model reference, so comments can be assigned without rewriting.15 minBrainstorm
  5. +38′Work through comments by severityTip: Sort into must fix, should fix and consider. Discuss the must-fix items in full; the rest get an owner without debate.20 minDiscuss
  6. +58′Review outcomeWhat is your recommendation for this milestone?Tip: Reviewers vote; the approver makes the call. A split vote is a signal to read the must-fix list again before deciding.4 minVote
  7. +62′Decision record: what was decided and whyTip: Record the outcome, the conditions attached and the reasons. This is what people will look for in six months.5 minDecide
  8. +67′Comment owners, response deadline and next review date8 minWrap-up

In short

A design review is a meeting where reviewers check a design against its brief, budget and codes before it moves to the next stage. This 75-minute agenda adds a live comments board, sorts comments by severity, takes an outcome vote and ends with a decision record and owners for every comment.
Time
75 minutes
People
Design team, reviewers, approver
Outcome
Approve, approve with comments, or revise
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, every review comment has a severity and an owner, and the milestone has a recorded outcome: approved, approved with comments, or revise and resubmit. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Send the drawings or model and the review criteria at least three working days ahead so reviewers come with comments already drafted.
  2. 2Keep the walkthrough to 15 minutes and point reviewers to the riskiest decisions.
  3. 3Collect comments on the board, one issue per card with a sheet or area reference, then sort them by severity.
  4. 4Spend discussion time on must-fix comments only, and assign every other comment an owner.
  5. 5Close with a recorded outcome and a response deadline. The summary becomes the comment log and decision record.

Questions people ask

What happens in a design review meeting?
The design team presents the design against agreed criteria, reviewers raise comments, the group sorts them by severity, and the approver records an outcome with owners and deadlines for every comment.
What should a design review checklist include?
The brief and requirements, budget, applicable codes and standards, coordination between disciplines, constructability or manufacturability, and open risks. Use it to tie every comment to a criterion.
How long should a design review take?
About 60 to 90 minutes for a milestone review. Send materials ahead so the meeting is spent on comments, not on reading drawings for the first time.

Run it with your group

pro
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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