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AgendaConstructionReviews & approvals

Change control board meeting

60 minutes 8 blockspro Runs with Pro

Review engineering change requests one at a time: impact on cost, schedule, quality and safety, a phone vote per request and a written decision record.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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60 min · 8 blocks, drawn to scale Fits exactly
  1. Quorum, docket and decision rules, 3 minutes 3
  2. Status of changes approved last time, 5 minutes 5
  3. Change request 1: what, why and the requester's case, 5 minutes 5
  4. Impact matrix: cost, schedule, quality, safety, interfaces, 10 minutesDiscuss 10
  5. Decision on change request 1, 2 minutes 2
  6. Change requests 2 to 4: impact and decision, 25 minutesDiscuss 25
  7. Decision record: conditions, owners, effective point, 6 minutes 6
  8. Notify requesters and update the change log, 4 minutes 4
015304560 min
  1. +0′Quorum, docket and decision rulesTip: Confirm the members needed to decide are present. Read the docket in priority order: safety and regulatory changes first.3 minInfo
  2. +3′Status of changes approved last timeTip: Were approved changes implemented and documents updated? A change isn't closed until the drawings, specs or baseline are revised.5 minFollow-up
  3. +8′Change request 1: what, why and the requester's caseTip: Two minutes from the requester: the problem, the proposed change and what happens if we do nothing.5 minInfo
  4. +13′Impact matrix: cost, schedule, quality, safety, interfacesTip: Go across every row: cost, schedule, technical performance, safety and compliance, documents affected, other teams and suppliers, inventory and work in progress. Blank rows are unknowns, not zeros.10 minDiscuss
  5. +23′Decision on change request 1Your decision on this change request?2 minVote
  6. +25′Change requests 2 to 4: impact and decisionTip: Same pattern for each: requester's case, impact matrix, vote. Duplicate the blocks if your docket is long, or move low-impact changes to an expedited list.25 minDiscuss
  7. +50′Decision record: conditions, owners, effective pointTip: For each approved change: the conditions, who implements it, and the effective point (a date, serial number, lot or area of the work).6 minDecide
  8. +56′Notify requesters and update the change log4 minWrap-up

In short

A change control board (CCB) is the group that approves or rejects changes to a controlled baseline such as drawings, specifications or a schedule. This 60-minute agenda reviews engineering change requests one at a time with an impact matrix and a vote, then records conditions, owners and the effective point for each decision.
Time
60 minutes
People
Board members, change requesters
Decision options
Approve, conditions, reject, defer, analyze
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, every change request on the docket has an impact assessment and a recorded decision: approved, approved with conditions, rejected, deferred or sent back. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Circulate the docket and each change request with its impact assessment at least two days before the board.
  2. 2Take safety and regulatory changes first, then by impact. Send incomplete requests back rather than debating them.
  3. 3Walk every row of the impact matrix for each request; a blank row means nobody has checked.
  4. 4Vote on each request separately. Agendiq's summary records each decision with the votes for the change log.
  5. 5Close only when every approved change has an owner and an effective point, and tell requesters the outcome the same day.

Questions people ask

What does a change control board do?
It reviews proposed changes to a controlled baseline, assesses their impact on cost, schedule, quality and safety, and decides whether to approve, reject or defer them, keeping a record of each decision.
What is an engineering change request?
A formal request to change a released design, drawing, specification or process. It describes the problem, the proposed change and the reason, and the CCB assesses its impact before deciding.
Who sits on a change control board?
Representatives of the functions a change affects, such as engineering, quality, production or construction, procurement and the project manager, with a chair who has decision authority.

Run it with your group

pro
  • A timer for every block on the shared screen
  • Results, decisions and actions in the summary
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