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Education1:1 & people

Parent-teacher conference

20 minutes 7 blocks Free template

A 20-minute two-way conference: start positive, show progress with student work, listen to parents, solve problems together and agree a plan.

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By the end of this meetingTeacher and parents share a picture of the student's learning and agree who does what next.

20 min · 7 blocks, drawn to scale Fits exactly
  1. Welcome and start with the positive, 2 minutes 2
  2. Progress against learning goals, with student work, 4 minutesInfo 4
  3. Parents' view: strengths, needs, hopes, 4 minutesDiscuss 4
  4. Ideas for supporting learning at home, 2 minutes 2
  5. Solve problems together, 4 minutesDiscuss 4
  6. Action plan: who does what and for how long, 3 minutesDecide 3
  7. Communication channel and follow-up date, 1 minutes 1
05101520 min
  1. +0′Welcome and start with the positive2 minInfo
  2. +2′Progress against learning goals, with student work4 minInfo
  3. +6′Parents' view: strengths, needs, hopesTip: Listen actively; leave room for their questions.4 minDiscuss
  4. +10′Ideas for supporting learning at home2 minInfo
  5. +12′Solve problems togetherTip: Say "we", not "they".4 minDiscuss
  6. +16′Action plan: who does what and for how long3 minDecide
  7. +19′Communication channel and follow-up date1 minWrap-up

Why it works

Built so the parent-teacher conference ends on time, with everyone in it.

  • Updates stay short

    8 minutes of updates with a visible clock. In a video call the speaker is spotlighted and the room is muted, so nobody talks over them.

  • Discussion with a clock

    8 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • It ends in a decision

    Capture the decision and its owner with one click while it's said. It lands in the summary, word for word.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Open with something positive about the student.
  2. 2Bring student work and data to show progress against learning goals.
  3. 3Ask about the student's strengths, needs and hopes, and listen before suggesting fixes.
  4. 4Keep the framing non-judgmental and solve problems together.
  5. 5Save the last few minutes for an action plan so parents aren't rushed out before they ask their questions.
  6. 6Follow up afterwards, including with families who didn't attend.

Questions about the parent-teacher conference

How long is a parent-teacher conference?
The sources don't set a length but note that conferences can be short and sometimes feel rushed, so plan the time and protect space for parents' questions.
What should teachers cover in a parent-teacher conference?
A positive start, progress against learning goals using student work, the parents' view of strengths and needs, ideas for learning at home, joint problem solving, and an action plan with follow-up.
When are parent-teacher conferences held?
Typically in early fall, according to Washington's Office of the Education Ombuds.

Built from

The structure, timings and tips on this page come from these sources.

  • education.ne.gov
  • oeo.wa.gov

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Decisions and actions in a scored summary

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