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504 plan meeting

45 minutes 7 blockspro Runs with Pro

A Section 504 meeting for an initial plan or an annual review: evaluation data, eligibility and an accommodations table tied to each need.

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Free to open and edit. Running it live needs Pro, free for 14 days on every new account.

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45 min · 7 blocks, drawn to scale Fits exactly
  1. Introductions, purpose and parent rights, 4 minutes 4
  2. Parent and student input: what helps, what gets in the way, 7 minutesDiscuss 7
  3. Evaluation data from a variety of sources, 8 minutesInfo 8
  4. Eligibility: does an impairment substantially limit a major life activity?, 6 minutes 6
  5. Accommodations table: need, accommodation, where, who, 12 minutesDecide 12
  6. Implementation: who tells teachers and how we'll check, 4 minutes 4
  7. Review date, copies and next steps, 4 minutes 4
011233445 min
  1. +0′Introductions, purpose and parent rightsTip: Make sure parents have the notice of procedural safeguards Section 504 requires. Say whether this is an initial meeting or a review.4 minInfo
  2. +4′Parent and student input: what helps, what gets in the wayTip: Ask the student directly when appropriate. Older students often know exactly which accommodations they actually use.7 minDiscuss
  3. +11′Evaluation data from a variety of sourcesTip: The regulation asks for information from a variety of sources: tests, teacher input, health information, social and cultural background, adaptive behavior. Grades alone aren't enough.8 minInfo
  4. +19′Eligibility: does an impairment substantially limit a major life activity?Tip: Since the ADA Amendments Act, mitigating measures such as medication are not considered (ordinary glasses are the exception). Good grades don't rule out eligibility.6 minDecide
  5. +25′Accommodations table: need, accommodation, where, whoTip: One row per need. Tie each accommodation to a barrier, for example extended time on timed tests for slow processing speed. Name who implements it in each setting.12 minDecide
  6. +37′Implementation: who tells teachers and how we'll checkTip: Most 504 problems are implementation problems. Decide who shares the plan with every teacher and how the family flags a missed accommodation.4 minDiscuss
  7. +41′Review date, copies and next steps4 minWrap-up

In short

A 504 meeting is where a school team and the family decide whether a student with a disability qualifies under Section 504 and which accommodations they need. This 45-minute agenda covers input, evaluation data, eligibility, an accommodations table with an owner for each row, implementation and the review date.
Time
45 minutes
People
Family, teachers, 504 coordinator
Output
Accommodations table with owners
Plan
Pro

Updated October 4, 2026

What's inside

By the end of this meeting, the team has decided eligibility and agreed accommodations tied to specific needs, who carries out each one and when the plan is reviewed. The full agenda is drawn to scale above: every block has its own timer when you run it live.

How to run it

  1. 1Gather evaluation data from several sources beforehand: teacher input, assessments, health information and parent observations.
  2. 2Invite people who know the student, understand the evaluation data and know the placement options, as the regulation requires.
  3. 3Build the accommodations as a table: each row a need, an accommodation, where it applies and who carries it out.
  4. 4Agree how the plan reaches every teacher, including substitutes and electives, before you close.
  5. 5Set the review date and give the family a copy. The summary lists every decision made in the meeting.

Questions people ask

What happens at a 504 meeting?
The team reviews information about the student from several sources, decides whether the student is eligible under Section 504 and agrees accommodations, who provides them and when the plan is reviewed.
Who attends a 504 plan meeting?
The regulation calls for people who know the student, understand the evaluation data and know the placement options. That usually means the parents, teachers, a 504 coordinator and sometimes a counselor or nurse.
How often is a 504 plan reviewed?
Section 504 requires periodic reevaluation. Many districts review plans every year, and following IDEA's three-year reevaluation schedule is one accepted way to meet the requirement.
What is the difference between a 504 plan and an IEP?
An IEP provides specialized instruction under IDEA. A 504 plan gives accommodations and access under civil rights law for students whose disability limits a major life activity.

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