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EducationAll-hands

School staff meeting

45 minutes 5 blocks Free template

A faculty meeting built for collaboration, not announcements: community building, celebrations, a focused topic, teacher input and owned actions.

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By the end of this meetingStaff have worked on one instructional topic together and leave with clear action steps and owners.

45 min · 5 blocks, drawn to scale Fits exactly
  1. Icebreaker, 5 minutes 5
  2. Celebrate successes, 5 minutes 5
  3. Focused topic in small groups, then report out, 20 minutesDiscuss 20
  4. Teacher input, 10 minutesBrainstorm 10
  5. Action steps and owners, 5 minutes 5
011233445 min
  1. +0′IcebreakerOne word for how your week is going5 minCheck-in
  2. +5′Celebrate successesOne win from your classroom or team this week5 minCheck-in
  3. +10′Focused topic in small groups, then report outTip: Pick one curriculum, coaching or instructional topic; don't read out what could be an email.20 minDiscuss
  4. +30′Teacher inputWhat would help you most with this topic in your classroom?10 minBrainstorm
  5. +40′Action steps and owners5 minWrap-up

Why it works

Built so the school staff meeting ends on time, with everyone in it.

  • Every voice in the first minutes

    A 10-minute check-in: everyone sends a mood and one word from their phone, and it shows on their tile in the call. People who speak early speak again.

  • Discussion with a clock

    20 minutes of open floor with a countdown everyone can see, and a talk-balance meter so the loudest voice doesn't take all of it.

  • Ideas from every phone

    Everyone types at once and ideas land on the shared screen together. The quiet person's idea gets the same space as everyone else's.

  • Wraps up on time

    Decisions and actions are read back, the summary is already written, and a finish on time earns the confetti.

How to run it

  1. 1Send the agenda at least three days ahead.
  2. 2Move information that could be an email out of the meeting and use the time for collaboration.
  3. 3Share the talking: have small groups work on the topic and report out instead of administrators presenting.
  4. 4Keep it a no-multitasking zone and steer away from complaint sessions.
  5. 5Close with clear action steps and who owns each one.

Questions about the school staff meeting

What should be on a staff meeting agenda?
Following ASCD and NAESP: community building, celebrating successes, one focused topic on curriculum, coaching or instructional support worked in small groups, teacher input, and clear action steps with owners.
How do you make faculty meetings worthwhile?
NAESP says principals who only pass on information miss opportunities. Put information in email, let teachers do most of the talking, and avoid meeting for the sake of meeting.
When should the staff meeting agenda go out?
NAESP recommends sending it at least three days ahead.
How often should staff meetings be held?
The sources say the cadence is set by district and contractual requirements.

Built from

The structure, timings and tips on this page come from these sources.

  • naesp.org
  • ascd.org

Run it with your team

  • A countdown for every block on the shared screen
  • A video call that changes with each block
  • Check-ins and votes from every phone, no app
  • Decisions and actions in a scored summary

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